Administrative Assistant

This position shall represent BorgWarner with an appropriate business image and provide administrative support for the organization and to create an atmosphere of cooperation and competency with internal and external contacts.
Under the general supervision of the Department Manager, the incumbent will maintain departmental records and perform routine administrative and clerical functions. In addition, he/she is responsible for maintaining, updating and using the computer systems consisting of application such as UKG, Workday, SAP, etc. The employee will take requests and gather information independently to complete required tasks. Also responsible for gathering information and leading meetings to discuss root cause and actions to address problems.

The incumbent handles correspondence and daily matters that do not require immediate attention of the Department Manager and provides additional support to the Managers staff, peers and Manager as required.

This individual develops, implements, and controls applicable procedures necessary to assure conformance with policies and obtain desired results.  (S)he works independently on projects, but does receive a general orientation of the scope and objectives of a task.

This person must communicate effectively with people at all levels of management (both written and oral).  (S)he must demonstrate tact and persuasion with different levels of management. This can be done by exercising sound judgment and discretion in the proper screening and disposition of all duties.

• Maintains accurate expense records for the department.
• Develops and maintains an effective organizational filing system.

• Maintains key department metrics through measuring, trending and reporting.
• Maintains and procures office supplies
• Processes UPS and FedEx mailings for departments.
• Arranges travel as needed and required
• Prepares requested presentations and reports utilizing Microsoft PowerPoint or other office products.
• Maintains several vendor accounts, approval of statements, code with proper account number, monitor for accuracy.
• Provides administrative assistance in a high volume, multi traffic, and varied situation office environment.
• Represents the company in a “gate keeping” role with customer and employee communications.
• Performs various confidential duties as required (compensation, human resources planning information, correspondence, and budgetary items).
• Handles inquiries and executes communication from and to corporate office and key customers and personnel worldwide.
• Sets appointment dates based on an understanding of priorities and other time obligations for supported positions.
• Maintains awareness of projects and programs ongoing within the operation to be able to knowledgeably conduct day-to-day requests and activities.
• Performs other duties as requested, directed, or assigned.

EDUCATION AND EXPERIENCE

• Requires a high school diploma with 3+ years of experience in office environment
• Manufacturing experience preferred
• Proficiency in Microsoft Office products
• Ability to work onsite

PAY AND BENEFITS

• Pay ranging from $45,000 - $66,000 annually based on experience
• 401K With Match
• Onsite Health Clinic
• Medical/Prescription coverage as low as no weekly premium
• Extensive other benefits offered

Safety and Health – Responsible for completing required safety training, reporting and correcting any unsafe practices as appropriate, completing work activities in a safe manner, and complying with safety and health requirements for respective position.

Internal Use Only: Salary

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