Administrative Assistant

Job Description

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the Fremont, CA area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following:    

Duties and Responsibilities 

• Maintaining positive working relationships with internal and external partners. 

• Reconciling PO receivers via Coupa. 

• Invoice processing via Coupa. 

• Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. 

• Creating and maintaining vendor and employee master files. 

• Reviewing and reconciling customer statements and accounts. 

• Receiving, placing, and filling customer orders and purchase orders. 

• Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. 

• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. 

Required Skills and Abilities 

• Excellent listening and communication skills. 

• Intermediate proficiency in Microsoft Office Suite. 

• Positive interpersonal skills with strong attention to detail. 

• Ability to work in both a team environment and independently. 

• Ability to thrive in a multitasking environment. 

Education and Experience 

• 1+ years of administrative experience is required. 

• Construction supply and equipment industry knowledge a plus. 

• Experience with Coupa is preferred. 

Physical Requirements 

• Must be able to sit or stand for prolonged periods of time. 

• Must be able to lift 15 pounds if needed.  

Anticipated starting pay range:

$20.00- $28.00

Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs

for skilled craft and labor or experienced professionals and recent graduates.

DPR has been nationally recognized for its strong company culture, based on a well-defined purpose “We Exist to Build Great Things,” and four core values: integrity, enjoyment, uniqueness and ever forward. A flat, title-less organization that empowers people at all levels to make decisions, DPR ranked on FORTUNE’s “100 Best Companies to Work For” list for five consecutive years. For more information, visit http://www.dpr.com.