Clinical Program Coordinator, School of Law

Job Posting Title:

Clinical Program Coordinator, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Vision, dental, life, and disability insurance options 

• Paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Training and conference opportunities 

• Tuition assistance 

• Athletic ticket discounts 

• Access to UT Austin's libraries and museums 

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

Perform and manage administrative operations for law school clinical courses including (1) the Entrepreneurship and Community Development Clinic, (2) the Environmental Clinic, and (3) the Housing Policy Clinic. Maintain confidentiality with respect to student and client information, as appropriate.

Responsibilities

• Maintain and manage clinic operations. This includes coordinating and processing all clinic travel arrangements and reimbursements, managing clinic budgets, maintaining the office area and ordering office supplies, answering phone and email inquiries, distributing mail, and making photocopies.

• Help prepare and update clinical course materials, manage clinical course sites on Canvas and the clinical program website, and support clinical faculty instructional activities.

• Prepare, manage, and maintain student and client files (primarily through electronic case management software). Assist with client intake, including follow-up calls and email communication with clinic applicants to gather information and manage client wait lists. Produce reports as needed.

• Serve as a welcoming point of contact for the clinics. Prepare and manage communications with clients, students, faculty, and others.

• Serve as the liaison between the clinics and various other law school departments, including accounting, facilities, special events, media services, and human resources. Plan and manage logistics for a variety of events.

• Assist in compiling, editing, and filing pleadings, reports, business entity-related applications, and other case-related documents.

• Train and assist students in clinic and office procedures, including how to use the clinic technology platforms.

• Perform other administrative duties as assigned by clinical faculty and the Law School Clinic Programs.

• Other related responsibilities and functions as assigned.

Required Qualifications

Bachelor's degree and three years’ experience coordinating or administering a program. Ability to work with minimal supervision and exercise independent judgment. Excellent organizational skills and oral and written communication skills. Excellent computer and data management skills. Attention to detail and strong problem-solving skills. Ability to prioritize responsibilities and manage multiple concurrent projects. Professional demeanor and ability to work well with a wide variety of people. 

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional years’ experience coordinating or admini