EXPEDITED-VN-US10-2026-030 Project Associate (Operations Support)

"This vacancy is open to Internal & Separated Staff"

Job Identification (Reference Number): EXPEDITED-VN-US10-2026-030
Position Title: Project Associate (Operations Support)
Duty Station City: Washington D.C. 
Duty Station Country: United States of America 
Grade & Salary: G5 (USD 5,508.33 Monthly)
Contract Type: One Year Fixed Term
Vacancy Type: Vacancy Notice 
Initial duration: 12 months 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

The United States Refugee Admissions Program (USRAP) operates world-wide with a target of providing resettlement opportunities to thousands of refugees each year. IOM provides a range of services and support to the USRAP including, but not limited to, case processing, migration health assessments, cultural orientation training, organized transportation and administration of a travel loan and collections program. The Resettlement and Movement Management (RMM) Division in the Department of Mobility Pathways and Inclusion, has the organizational responsibility to provide direction, oversight, and guidance to IOM’s global support to all resettlement programs.

Under the overall supervision of Senior Operations officer and direct supervision of the National Project Officer (Project Management) and in coordination with the Senior Resources Management officer, Finance, the Project Associate (Operations support) will be responsible for administrative support for the Movement Operations, with the following duties and responsibilities:

1. Assist the supervisor to coordinate with relevant units and missions as needed to resolve any issues with administrative activities including invoice review, invoice reconciliation, verification of accounts payable, and coordination with the Resource Management Unit (RMU); review and verify vendor invoices against service requests and prepare necessary Requests for Payment.

2. Coordinate closely with the RMU on monitoring expenditures, pending payments, outstanding vendor balances, and reconciliation of movement‑related activities, ensuring alignment with internal accounting and tracking systems.

3. Maintain organized documentation, filing, and archiving systems for Movement Operations‑related financial and administrative paperwork in accordance with IOM procedures.

4. Support logistical and administrative arrangements for the Movement Operations Unit, including processing purchase requests for required supplies, confirming receipt of equipment, dispatching documentation and materials, and coordinating arrangements related to meetings or operational activities.

5. Prepare summary reports, statistical updates, and supporting documentation related to invoice status, pending goods receipts, and outstanding refunds in line with IOM tools and monitoring requirements.

6. Provide administrative support to the supervisor and Movement Operations Unit in Washington, D.C. in processing the payments of the exit permit fees for eligible USRAP beneficiaries and trouble-shooting any issue arising during the payment processes. 

7. Review and verify the beneficiary details against the relevant travel documents  and process the payment of the exit permit fees through the relevant systems in a timely manner. 

8. Monitor and track the payment status of each exit permit fee payment request and 

   update actions taken by the IOM Washington, D.C. office in the exit permit tracking tool provided by the sending mission.   

9. Provide regular unpdates on the individual exit permit payment statuse