Administrative Assistant

What You Will Do

Working on-site (Glendale, WI) under the supervision of the Executive Planning and Administration Lead, the Administrative Assistant will perform a variety of clerical and administrative tasks for the Clarios US and Canada Executive Leadership Team, currently a team of ten members. The incumbent will be required to take direction and work intuitively to support the US and Canada ELT.

How You Will Do It

• Prepare expense reports for assigned ELT members in compliance with company policies.
• Process and track PO’s and invoices for the ELT.
• Manage and coordinate complex calendars for ELT members effectively, ensuring optimal use of their time and minimizing scheduling conflicts.
• Coordinate and schedule meetings, travel, car rentals, and catering for assigned US and Canada ELT members in compliance with company policies. Assist with meeting setup and audio-visual equipment as needed.
• Assist in managing the ELT team calendar.
• Order office supplies as needed.
• Operate office equipment such as computers and copiers to complete department tasks.
• Support Clarios’ Facilities team, when needed.
• Perform other related duties as assigned. 

What We Look For

Required

• High School diploma, or equivalent.  Associate degree is a plus.
• Minimum of two (2) years administrative support or service experience preferred.
• This role is required to work on-site Monday – Thursday, in our World Headquarter location (Glendale, WI). Fridays will primarily be remote (work from home).  There may be occasional dates that will require working out of the office on Fridays.
• Our core working hours are 8am – 5pm Central Time.  On occasion, this role may require you to be available outside of these core hours.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization, and vendors.
• Attention to detail to manage complex schedules with precision.
• Ability to handle sensitive and confidential information ethically and responsibly.
• Effective written and verbal communication skills.
• Self-starter with initiative who is also able to operate with minimal supervision.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

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What you get:

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
• Tuition reimbursement, perks, and discounts
• Parental and caregiver leave programs
• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
• Global market strength and worldwide market share leadership
• HQ location earns LEED certification for sustainability plus a full-service cafeteria and workout facility
• Clarios has been recogizned as one of 2024's Most Ethical Companies by Ethisphere. This prestigious recognition marks the second consecutive year Clarios has received this distinction. 

Who we are:
Clarios is the force behind the world’s most recognizable car battery brands, powering vehicles from leading automakers like Ford, General Motors, Toyota, Honda, and Nissan. With 18,000 employees worldwide, we develop, manufacture, and distribute energy storage solutions while recovering, recycling, and reusing up to 99% of battery materials—setting the standard for sustainability in our industry. At Clarios, we’re not just making batteries; we’re shaping the future of sustainable transportation. Join our mission to innovate, push boundaries, and make a real impact. Discover your potential at Clarios—where your power meets endless possibilities.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please apply. Diversity of experience and skills combined with passion is key to challenging the status quo. Therefore, we encourage people from all bac