Location Designation: Hybrid - 3 days per week 

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

 

This position is hybrid - Tuesday - Thursday in the New York Office and Monday and Friday work from home.

 

The Junior Event Planner, under the direction of a Senior Event Planner, is responsible for learning to plan, and eventually manage, small to medium sized single and multi-day meetings and events. The Junior Event Planner will also be assigned to support and execute tasks for larger scale events. Travel is required approximately 30% of time.

 

Specific responsibilities include pre-event planning, execution, and post-event logistics, such as: Program coordination and budgeting

• Researching and recommending venues, locations and resources Defining space needs
• Working with vendors such as Destination Management Companies, hotels, entertainment companies, photographers, audio visual companies, etc.
• Writing meeting specifications and documenting planning procedures
• Developing plans for onsite branding
• Coordinating food and beverage needs
• Providing post-event assessments and program metrics

 

Major Responsibilities

• Meet with internal business partners to discuss and review their event needs; Collaborate with event team members to brainstorm event concepts and themes
• Under the guidance of a Senior Planner, assist with management of logistical aspects of large-scale meetings, such as - but not limited to, site visits and walk-through meetings, space planning, audio visual, pop-up meetings, and entertainment vendors
• Coordinate food & beverage needs with vendors and venues; review banquet and meeting event order for accuracy; oversee food & beverage travel staff, when applicable
• Research and recommend appropriate venues, restaurants, Destination Management Companies, optional activities or coordinating tours
• Maintain project tracking, written meeting specifications, and project notes to ensure event deliverables are accurate, up to date, and within agreed deadlines
• Assist planning team with documenting and updating event processes in department procedures manual
• Work with design and print teams to develop meeting materials including attendee information, on-site signage, and printed materials (menus, branding, handouts)
• Support logistics for Home Office events including, but not limited, dinners, conferences, meetings, events, volunteer activities and other programs
• Work with Sourcing teams to assist with information required for vendor contracts, and process vendor statements of work
• Work closely with operations team counterparts on attendee management, registration, rooming lists, and travel manifests
• Assist with post-event assessments and data metrics, documenting “wins, losses, lessons learned”, following-up on invoice reconciliation and budget analysis
• Consult with Senior Event Planner throughout planning process for direction and guidance
• Handle additional responsibilities as assigned

 

Education/Qualification

• Bachelor’s degree, or equivalent
• Two - three years of experience in Event Planning/Management or comparable experience

Skills

• Ability to problem solve; think conceptually to develop solutions
• Ability to work both independently and in a team-oriented, collaborative environment
• Excellent written and verbal communications skills
• Ability to negotiate with others
• Ability to interact with executives to understand their events and meeting needs
• Ability to manage multiple projects concurrently
• Ability to work under pressure Exhibits
• Proven record of attention to detail
• Proficiency in MS Office
• Proficiency in Zoom, WebEx, Microsoft Office Teams
• Possess a positive attitude
• Show respect for self and others
• Be responsible and accountable

 

This position is hybrid - Tuesday - Thursday in the New York Office and Monday and Friday work from home.

 

 

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Salary range: $58,500-$85,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

 

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