Senior Alumni/Constituent Relations Program Coordinator

Job Posting Title:

Senior Alumni/Constituent Relations Program Coordinator

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Hiring Department:

Plan II Honors Program

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

A successful candidate will be an excellent communicator (both speaking and writing); comfortable in a public facing position; detail oriented; a creative thinker; a team player; able to connect well with people; able to take initiative; highly organized and motivated.

The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

 

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

 

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

 

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

The Senior Alumni/Constituent Relations Coordinator is responsible for all aspects of alumni and constituent relations in the Plan II program, including liaising with the COLA Development office, alumni event coordination, endowment management, gift processing and reporting, student grant management, annual letters, social media, and program assessment.

Responsibilities

• Alumni Programs and Communication: Maintain frequent interaction with donors and alumni. Develop programs to engage alumni with the Plan II Honors Program and to help facilitate alumni and student interaction. Serve as liaison between alumni and current students. Coordinate annual meetings of Alumni Visitors Committee. Compose and disseminate a monthly newsletter for alumni, parents, and friends of the Plan II Honors Program.
• Endowments: Ensure the proper stewardship of endowments. Maintain accounts on each endowment and ensure that funds are distributed each year in accordance with donor wishes. Maintain databases of donors/principals contact information with assistance of the University Development Office. Manage annual letters project for endowment compliance and annual donor impact reports.
• Event Coordination: Coordination for on- and off-campus alumni/constituent events, including Alumni Visitors Committee, Alumni Tailgate, Special Events, and Admissions Yield Events, coordinated with alumni participation. Assist with coordination of other major Plan II events, including Commencement, the Glickman Lecture Event, and the Carpenter Lecture event.
• Gifts: Discuss potential gifts and negotiate gift agreements with donors. Cultivate relationships between the program and potential donors, including current students. Create, develop and administer long-term resource development plans, especially for major anniversaries of the program. Maintain donor and alumni information and evaluate reports in VIP for development purposes. Coordinate with University and College development officers as appropriate.
• Program Assessment: Coordinate senior exit survey for program assessment purposes. Review assessment findings with Plan II Director for use in the Comprehensive Program Assessment required for a