Administrative Assistant, Public Health Sciences

Department:

85043 Wake Forest University Health Sciences - Academic Public Health Sciences: Social Sciences

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This position is 1.0 FTE - 40 hours per week, Monday through Friday, 8 am to 5 pm.

Pay Range

$24.10 - $36.15

JOB SUMMARY

Provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.

EDUCATION/EXPERIENCE

High school diploma or recognized equivalent plus three years administrative support experience in a professional setting.

Associate's degree in Secretarial Science preferred.

ESSENTIAL FUNCTIONS

1. Functions as point of contact for department leader(s).

2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.

3. Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed.

4. Optimizes leader's travel schedules and expedites expense reports.

5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate Medical Center official.

6. Provides administrative support at meetings of significance.

7. Assists with departmental budget by processing expenditures for accurate accounting.

8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.

9. Compiles confidential Medical Center information using discretion as to appropriate action.

10. Composes correspondence and signs on behalf of leader as delegated.

11. Assists with coordination of administrative support functions in the office.

12. Provides direction to other administrative staff in department as appropriate.

13. Performs other related duties as requested.

SKILLS/QUALIFICATIONS

Broad knowledge of Medical Center operations and policies

Ability to build collaborative relationships

Detail oriented

Ability to meet deadlines

Ability to multi-task and prioritize

Proficiency in Microsoft Office programs

Proactively seek ways to improve skills

WORK ENVIRONMENT

Clean, well-lit, office environment

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. He