Subcontracts Admin Assistant/DCC

Requisition ID: 278248 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: New Albany, OH 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. We are partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline. Bechtel Manufacturing & Technology, Inc. offers engineering, procurement, and construction services for customers in the semiconductor manufacturing, electric vehicle, and data center markets. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

 

Job Summary:

Bechtel is seeking a Subcontract Administrative Assistant supporting the Subcontracts team for the Manufacturing and Technology business line, based in New Albany, Ohio. Plans, controls, and carries out the administrative activities of one or more key result areas; e.g., document control, communications control, file administration, discipline support, or client administrative support.#LI-KL1

 

Major Responsibilities:

• Works within Document Control and assists Subcontract team members to ensure all subcontract related documentation is captured in the projects EDMS system for record (i.e. Correspondence, Request for Proposals, Change Orders, Daily Reports, Insurance Certs, etc.).
• Prepare Letters / IOMs / Emails as instructed by the Subcontract Management or on own initiative; maintain reference, correspondence and follow-up files.
• Monitors all follow-up actions required by supervisor/manager.
• Manages the changes related to technical documents within Service Requisitions to ensure the contractors have the most up-to-date records related to the contract.
• Communicates with Engineering and Contract Administrators on how to manage changes within the Service Requisition in relation to communication of those changes to the Contractor.
• Assist Document Control team on processing of other related documents for the project.
• Extracts data from reference material, either semi-technical or non-technical in scope. Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and workload forecasts.
• Organizes material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
• Helps develop and monitor budget or financial information; such as comparing past costs with future costs, auditing invoices, and verifying labor reports.
• Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to establi