Remote hybrid: Persons in these roles are expected to spend part of their time on-site in our Seattle offices and may occasionally work remotely from their home in the Greater Seattle area. On-site requirements vary based on position and team. If you have questions about Hybrid work arrangements for this role, please ask your recruiter.

Compensation Range: $91,310 - $129,660 
Potential Bonus: 10%

 

Special Assistant to the Research Directors

Who You Are:

The Special Assistant to the Research Directors is a unique role within AI2’s org structure. This role will encompass high-level Project Management, Executive Assistant, and Special Projects responsibilities. Supporting a cross-functional team of four Research Directors, this role provides support and continuity allowing leads to focus on other core duties.

Your Next Challenge:

The essential functions include, but are not limited to the following:

• Plan, track, and communicate team goals and paper submissions, ensuring there is always an up-to-date snapshot (in an easy-to-understand format) of everything going on within teams  
• Plan team events (e.g., off-sites, social gatherings, etc.)
• Manage directors calendars, as needed
• Schedule and manage: team meetings/agendas, reading groups, invited speakers, resource bookings, intern proposals and timelines, etc. 
• Oversee the job application review process and recommend improvements, as needed
• Draft and/or edit content, such as blog posts
• Team compute budget tracking
• Manage team project pages on the AI2 website 

What You’ll Need:

• Demonstrated ability working in a cross-organizational capacity
• Strong organizational skills with impeccable attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines
• Superior time management skills and ability to keep others on task
• Strong problem-solving skills and ability to work independently
• Proficiency with project management tools and software 

Education/experience

• Bachelor’s Degree or relevant experience.
• 5-7 years of experience supporting high-level executives in a fast-paced environment

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Occasionally required to remain seated in a normal position for long periods of time.
• Regularly required to walk short distances
• Regularly required to maintain balance while walking, standing, crouching, or running.
• Routinely required to reach up and out with hands and arms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

A Little More About AI2:

The Allen Institute for Artificial Intelligence is a non-profit research institute in Seattle founded by Paul Allen. The core mission of AI2 is to contribute to humanity through high-impact research in artificial intelligence. 

In addition to AI2’s core mission, we also aim to contribute to humanity through our treatment of each member of the AI2 Team. Some highlights are:

• We are a learning organization – because everything AI2 does is ground-breaking, we are learning every day. Similarly, through weekly AI2 Academy lectures, a wide variety of world-class AI experts as guest speakers, and our commitment to your personal on-going education, AI2 is place where you will have opportunities to continue learning alongside your coworkers. 
• We value diversity - We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA+ community, and people with disabilities of any kind. 
• We value inclusion - We understand the value that people's individual experiences and perspectives can bring to an organization, and we are building a culture in which all voices are heard, respected and considered.
• We emphasize a healthy work/life balance – we believe our team members are happiest and most productive when their work/life balance is optimized. While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid va