Medical Asst III (Team Lead)

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:                  

Under the supervision of the Principal Investigator, Program Manager, and Practice Office Manager/Supervisor, the CAREWare Data Coordinator is responsible for the entry, aggregation, and maintenance of patient data into the CAREWare system / EMR. Additionally, as a Clinic Assistant, s/he assists physicians in the care and treatment of patients and is responsible for the maintenance of examination rooms, medical/surgical supplies, and equipment.

SUPERVISORY ACCOUNTABILITY:   

As one of the clinic assistants, the position has no responsibility or authority for the direction of others.

NATURE AND SCOPE:           

External contacts include a variety of third-party payers, medical organizations, patients, funders, and other healthcare personnel.

PRINCIPAL ACCOUNTABILITIES:      

• Translates and enters patient data from the clinic’s EMR and paper Records into the CAREWare database
• Clean and corrects data entered into the CAREWare database as well as maintains database routinely.
• Coordinates with other team members patient data to be entered.                                                                                             
• Assists in locating, filing, maintaining, and organizing records, including both paper records and electronic medical records (EMR.)
• Confirms and retrieves lab reports, dictations, X-rays, correspondence, and pharmacy information as well as uploads / scans said information into the EMR.
• Updates and files patients’ medical records, handles correspondence, and makes calls as directed by the PI.
• Reviews patient charts for instructions regarding prescriptions, tests/lab results, follow-up appointments, and/or patient testing procedures.
• Prepares patients for medical appointments facilitating the following: obtaining and recording patients’ vital signs, taking medical history, explaining overall treatment procedures, and prepping patients for examination.
• Prepares instruments and equipment used in examinations and/or medical / surgical procedures.
• Assists physicians with medical examinations and procedures.
• Clean, dress, and remove sutures from wounds as requested by a physician.
• Observes patients and reports adverse reactions / responses to medication, vaccination, and/or treatment to medical personnel in charge.
• Collect samples taken from patients for testing, delivers them to the laboratory, and disposes of contaminated samples.
• Cleans, disinfects, and sterilizes materials, instruments, equipment, rooms, and supplies.
• Schedules patients for follow-up testing procedures.
• Obtains pre-certification/authorization for surgical procedures, admissions, etc.
• Provides patient education and instruction as directed by the Physician.
• Answers telephone, takes messages, and gives routine information according to established procedures.
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