Administrative Project Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 

The Opportunity

We are seeking an Administrative Project Coordinator to join our Firm. This position will be based in our Washington, D.C. office. This position will provide administrative and secretarial support to the Secretarial Services Department, attorneys, and various business services professional departments in the Washington, DC Office. The Administrative Project Coordinator will serve as back-up personnel in the Visiting Attorney Center and Reception. Please note that the Firm will not sponsor applicants for work visas for this position.

Secretarial Services Department

• Responds to requests for assistance and ensures completion of requests in a timely manner by completing the requests or coordinating completion of requests.
• Provides access to DTE Axiom, Chrome River, and makes modification to DTE Axiom group memberships by deleting and adding attorneys.
• Maintains copies of Executive Assistant desk profiles and follow-ups with Executive Assistants regarding assignment changes and any other updates to the profiles.
• Coordinates logistics for in-house and virtual meetings (e.g., conference room scheduling, audio/visual requests, calendar invites).
• Assists with monitoring business services professionals call-in-line regarding absences, lateness, questions.
• Assists with the production of various reports (e.g., quarterly reports, variance reports and tracing the status of time tickets) and the updating of charts (e.g. assignment chart) with relocation of business services professionals, assignment changes, ratios, and other data.
• Maintains departmental files.
• Assists with new hire orientation, including maintaining updated informational brochures, drafting new hire schedules, escorting new hires to orientation meetings, conducting office tours.
• Assists with the performance evaluation process by maintaining accurate status of completed evaluations and following up with evaluators.

Attorneys

• Provides a high level of attention to detail, skills and flexibility assisting attorneys with a variety of administrative tasks, some of which are complex and time sensitive to include, but are not limited to: time entry, calendaring/scheduling, document management, conference services, business development and collaborating with Firm departments and team members to ensure superior client service.
• Assists with Visiting Attorneys by providing administrative support that includes, but not limited to travel arrangements, food services, car services, document management, couriers.

General Administrative Support

• Assists with Reception coverage.
• Assist practice departments with projects as needed.
• Prepares general correspondence and generates reports.
• Answers, screens and places telephone calls.
• Opens, reads and routes mail.
• Demonstrates effective interpersonal, written and verbal communications skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence to work as part of a team, meet with clients, use on-site equipment, etc.
• Complies with and understands Firm's operations, policies and procedures.
• Performs frequent physical exertion including: sitting for up to seven hours per work shift, walking, repetitive use of both hands, continuous verbal and non-verbal interactions with internal and external customers, lifting and carrying up to 10 pounds.
• Performs other related duties as assigned.

Qualifications

• Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to inte