Fiscal Assistant III

Title Description- Fiscal Assistant III is the specialist and/or lead level in the occupational group for Fiscal Assistants. Employees are responsible for performing fiscal control and governmental accounting work associated with the preparation, maintenance and processing of accounting records and financial transactions. Responsibilities include maintaining accounting records concerning receipt, expenditure and balance of local, state or federal funds. Employees may maintain EBT inventory and perform EBT card issuance and problem resolution. The Fiscal Assistant III class is distinguished from the Fiscal Assistant Supervisor by the latter’s having supervisory responsibilities. 
 General Work Tasks (Illustrative Only) – 

• Performs verification, reconciliation and analysis and report presentation associated with accounting matters;
• Records transactions in journals, ledgers, and special forms;
• Prepares monthly and other reports on activities;
• Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries;
• Prepares statements;
• Sorts and distributes all documents as necessary;
• Maintains an accurate file of the bills;
• Researches, analyzes, and evaluates financial data; and
• Confers with customers/vendors to resolve discrepancies.

Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic. Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.
 Skills- Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines.
 Abilities- Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public. 
 Education and Experience- High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
 
 Minimum Qualifications: Fiscal support experience using business and agency software to include spreadsheets. Bookkeeping coursework and/or experience. Experience with accounts payable, fiscal reporting, budgeting, and accounting procedures.  Valid driver's license upon hire. 
 
 Preferred Qualifications: 
Bilingual
 
 Special Requirements: This position is embedded in the administration unit in a fast-paced office environment requiring a great deal of physical activity. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.  Applicants will be subject to a criminal history background search, central registry search, DMV driving record check, and pre-employment substance screening. All offers are contingent upon satisfactory results of the required checks and screenings. 
 
 
 Special Instructions to Applicants: Applications/resumes for this position must be submitted electronically.