Administrative Assistant

Essential Job Duties:Communication & Coordination□ Interacts professionally with internal and external stakeholders, demonstrating tact, discretion, and excellent written and verbal communication skills□ Schedules and coordinates meetings, events, and appointments; prepares agendas and records minutes□ Maintains confidentiality regarding marketing strategies, patient communications, and executive mattersDepartment Support:□ Manages standing and ad hoc meetings for the Marketing Division, including logistics, materials, and follow-up□ Collects and compiles data for reports and dashboards; creates charts and presentations as needed□ Assists with regulatory and accreditation-related documentation and visit preparation□ Coordinates the distribution and collection of surveys and materials across departmentsAdministrative & Project Support:□ Prepares correspondence, reports, and promotional materials with strong attention to grammar, tone, and format□ Manages inventory of marketing supplies and collateral; processes requisitions and maintains tracking logs□ Supports mailings, email campaigns, and printing/distribution of marketing assets□ Tracks project timelines and deliverables; follows up on outstanding tasks as directedProfessional Development:□ Takes initiative to learn and apply new tools, technologies, and systems relevant to marketing and communications□ Seeks clarification and support when encountering new or complex assignments□ Demonstrates flexibility and willingness to take on new responsibilitiesPhysical / Environmental Requirements:□ Talking, Seeing, Hearing, Sitting – Continual□ Stooping/Kneeling, Standing, Walking – Frequent□ Lifting/Carrying/Pushing – 1-25 lbs – Occasional□ Balancing/Climbing – OccasionalMay be exposed to:□ Patient contact□ Infectious/contagious diseases□ Housekeeping/cleaning agents/chemicals□ Complex or sensitive situationsEducation:Associate’s degree in Business, Marketing, Communications, or related field – RequiredExperience:Minimum of 4 years of administrative support experience, preferably in a marketing or communications environment – RequiredCertification & Licensure:N/A