Sr. Administrative Manager

 Workplace Type: Onsite 

Posting End Date: 8 April 2024 

Newmont is the world’s leading gold company and a producer of copper, silver, zinc and lead. The Company’s world-class portfolio of assets, prospects and talent is anchored in favorable mining jurisdictions in Africa, Australia, Latin America & Caribbean, North America, and Papua New Guinea. Newmont is the only gold producer listed in the S&P 500 Index and is widely recognized for its principled environmental, social, and governance practices. The Company is an industry leader in value creation, supported by robust safety standards, superior execution, and technical expertise. Newmont was founded in 1921 and has been publicly traded since 1925.

About this role

The Senior Administrative Manager effectively coordinates and manages the company’s administrative processes. This role works independently, exercising initiative, discretion and judgment and makes appropriate decisions within the scope of assigned responsibility. Relies on experience, judgment and company policies and procedures to plan and accomplish goals. Provides leadership and manages the activities of the Executive and Business Assistants to ensure administrative tasks are completed seamlessly, and customer support to senior leadership is provided. Besides the day to day, this includes and is not limited to setting objectives for direct reports, performance management evaluations, provide ongoing development opportunities for team members, developing and maintaining work relationships, creating change Management plans, writing Job Descriptions, leading large event planning, and initiating vendor selection processes. The administrative manager plays a pivotal role in maintaining the effectiveness and productivity of the executive team by overseeing administrative processes and providing strategic guidance to the support staff.
 

Your role will consist of

 

Enhance Efficiency: Streamline administrative workflows and processes to increase the efficiency of executive assistants, thereby enabling them to better support the executives.

Optimize Communication: Facilitate clear and effective communication channels between executives and their support staff, ensuring timely dissemination of information and instructions.

Foster Collaboration: Promote a collaborative environment among executive assistants, encouraging knowledge sharing, best practices, and mutual support to maximize team productivity.

Implement Best Practices: Identify and implement industry best practices in administrative management to enhance the effectiveness of support operations and ensure alignment with company goals.

Develop Talent: Provide guidance, training, and mentorship to executive assistants to foster their professional development and enhance their skills in supporting high-level executives.

Lead and direct the Executive and Business Assistants team, fostering a collaborative and productive working environment. 

 

Your role will consist of (continued)

 

•  Establish a consistent customer-oriented support model based in inclusion, balanced workload, efficiency, effectiveness, and continuous improvement. 
•  Resolve issues requiring knowledge of Company policies and procedures and ongoing projects. 
•  Responsible for workload analysis and recommendations for administrative staffing throughout the company.
•  Responsible for coordinating feedback and administering performance management of Executive Assistants and Business Assistants.
•  Responsible for recruitment of top talent, training and retention.
•  Assessing team performance, recognizing positive work, providing constructive feedback, coaching and mentorship to ensure maximum efficiency. 
•  Monitor costs and expenses to assist in budget preparation.
•  Responsible for developing, reviewing, and improving administrative processes, policies, and procedures to include project management and change management through implementation.
•  Serve as a liaison between executive, direct reports, and business associates, many of whom are globally dispersed across time zones and cultures. 
•  Liaise with members of the Board of Directors and support the EA to the CLO and Corporate Secretary with board meetings. 
•  Handles confidential and time critical matters with tact and discretion. 
•  Research, compile, and prepare data for administrative reports and presentations. 
•  Oversees special projects and tracking progress towards company goals to include planning, scheduling, and logistics for other company-related events, such as holiday party, leadership meetings, etc.
•  Coordinate and oversee travel and expense reimbursements for the office of the leadership team via the administrative suppor