DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Project Specialist

Job Location:

Address:

501 N. 24th Street, Phoenix, AZ 85008

Posting Details:

Salary: $56,453 

Grade: 20

Job Summary:

The Health Records Compliance Manager reports to the Director of Health Records and is responsible for supporting the compliance program and ensuring the operational integrity of Health Records for ACPTC. This role coordinates and executes health information initiatives, ensuring alignment with regulatory, legal, and accreditation standards, as well as organizational policies. This position is accountable for ensuring the accuracy, completeness, and timeliness of patient documentation throughout the continuum of care—from admission through discharge—while maintaining full compliance with federal and state regulations, accrediting agencies, and internal compliance requirements. Key responsibilities include: Supporting compliance activities related to health records, including monitoring documentation practices, conducting chart audits, and generating compliance and risk reports. Contributing to performance improvement initiatives by identifying documentation trends, gaps, and areas for regulatory improvement, and assisting in the development of corrective actions. Collaborating with interdisciplinary clinical staff—including physicians, nurses, social workers, psychologists, nutrition services, and rehabilitation therapists—to facilitate timely, accurate, and compliant completion of medical records. Assisting in the development, implementation, and monitoring of key performance indicators (KPIs) and compliance metrics to ensure high-quality documentation and regulatory adherence. Ensuring the integrity, security, and reliability of medical records by verifying that all documentation is accurate, properly maintained, and correctly attributed to each patient. Supporting HIPAA compliance within the Health Records function, including appropriate handling of protected health information (PHI) and assisting with redaction processes for internal and external reporting. Assisting with electronic health record (EHR) processes, including scanning, indexing, document quality review, and data integrity to maintain complete and accurate electronic records. Supporting audits, surveys, and accreditation activities by preparing documentation and ensuring records meet compliance standards. The Health Records Compliance Manager plays a key role in supporting compliance efforts, strengthening documentation practices, improving workflows, and maintaining high standards of accuracy and regulatory adherence across the Health Records Department at ACPTC.

Job Duties:

-Leads and coordinates health records compliance activities by evaluating documentation practices across the continuum of care to ensure adherence to regulatory and accreditation standards. Conducts targeted and system-wide chart audits to identify trends, risks, and compliance gaps. Analyzes findings and develops risk reports, dashboards, and recommendations for leadership. Monitors ongoing compliance with federal/state regulations and accreditation standards. Supports organizational readiness for audits, surveys, and accreditation reviews.

-Drives documentation quality improvement initiatives through data analysis, KPI tracking, and process enhancement. Identifies documentation trends and systemic issues, recommending corrective actions. Assists in development and monitoring of KPIs and compliance metrics. Collaborates on performance improvement initiatives to strengthen documentation practices. Supports implementation of corrective action plans and evaluates effectiveness.

-Facilitates timely, accurate, and compliant documentation by working across clinical disciplines without direct supervision authority. Collaborates with physicians, nursing, and allied health s