Human Resources Generalist/Executive Assistant

SUMMARY: The HR Generalist / Executive Assistant role requires a versatile and dynamic professional who thrives in a small-company environment and embraces a wide variety of responsibilities. This blended role is primarily focused on HR Generalist responsibilities (70%), including payroll processing, recruiting, onboarding coordination, and other core HR functions to ensure smooth and compliant operations. In addition, you’ll provide executive administrative support (30%) to the CEO, CFO, and Leadership Team, helping streamline workflows and maintain top-level efficiency. This position is ideal for a proactive problem-solver who values teamwork and wants to make an impact every day.

DUTIES AND RESPONSIBILITIES:

HR Generalist – 70%

• Respond to employee inquiries and provide timely HR-related assistance.
• Assist with recruitment logistics, including job postings, interview scheduling, candidate communication and phone screening.
• Coordinate and support onboarding activities, including developing training agendas, coordinating schedules, setting up system and access credentials, and preparing required documentation to ensure a smooth new hire experience.
• Process bi-weekly payroll accurately through ADP.
• Responsibilities include reviewing and validating timecards, managing deductions and garnishments, reconciling payroll reports, and addressing any discrepancies.
• Maintain confidentiality of employee data and provide timely support for payroll-related inquiries.
• Prepare HR reports and analytics to support decision-making and compliance.
• Maintain employee records and ensure HRIS data integrity and accuracy.
• Assist with benefits administration, including open enrollment coordination, benefit billing and employee support.
• Help coordinate employee engagement and recognition programs to foster a positive workplace culture.
• Ensure compliance with company policies, labor laws, and employment regulations.
• Maintain organized electronic filing systems for legal, operational, and HR documents

Executive Assistant – 30%

• Coordinate calendars and schedule appointments for the CEO, CFO and other leadership members, managing priorities and deadlines.
• Prepare and distribute professional correspondence, presentations, and reports for internal and external stakeholders.
• Arrange travel logistics and prepare accurate expense reports for executive leadership.
• Assist in meeting scheduling, including calendar coordination, reserving facilities, and coordinating catering services.
• Answer and screen telephone calls professionally; arrange conference calls as needed
• Welcome and assist visitors and vendors, ensuring a professional and friendly experience.
• Order and maintain office supplies.
• Provide support for special projects and perform additional duties as assigned to meet organizational needs.
• Support the Operations Manager by creating and managing work orders, and developing organized, up-to-date procedure binders to ensure efficient workflow and compliance with company standards.

Requirements

• Bachelor’s degree in human resources management, business administration or related field is preferred
• 3+ years of HR experience; payroll and recruiting experience required. Executive support experience a plus.
• Proficient in HRIS platforms with strong expertise in ADP for payroll and HR data management.
• Strong Microsoft Excel/Office experience is required.
• Knowledge and experience with employment laws and HR compliance practices
• Strong communication and interpersonal skills with a customer service focus.
• Commitment to excellence and high standards.
• Strong organizational and problem-solving skills; able to manage multiple priorities and workflows.
• Ability to understand and follow written and verbal instructions
• Ability to function with a high level of professionalism with the ability to handle confidential information with integrity and discretion.
• Ability to work independently and collaboratively across teams
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Adaptable and collaborative team player with creativity and flexibility, able to thrive in changing priorities and approach challenges with enthusiasm and innovative solutions.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.

Preferred Qualifications:

• PHR or SHRM-CP certification (or working toward certification)
• Experience supporting payroll, benefits administration and onboarding<