Human Resources Coordinator

At Bud Clary Auto Group, a family-owned dealership network in Washington State, our vibrant culture drives success. We maintain a high-performance workplace with exceptional customer service, fostering loyalty and growth since 1959.

SUMMARY

The Human Resources Coordinator plays a key role in supporting the employee lifecycle, with a primary focus on job postings, onboarding, and HR administrative processes. This position coordinates hiring administration from job posting through onboarding, ensures accurate system entry and compliance, and supports employee status changes and terminations throughout employment.

This role provides essential day-to-day HR support, assists with compliance requirements, and contributes to HR projects as needed. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable managing multiple priorities in a fast-paced environment.

After successful completion of the first 90 days, this position will transition to a hybrid schedule (3 days in-office / 2 days remote).

BENEFITS

• Comprehensive Benefits Package: Health, dental, vision, and life insurance, plus an employee assistance program.
• Retirement Plans: 401(k).
• PTO & Paid Holidays - PTO accrual starting from day one of employment - 1 hour of PTO for every 40 hours worked for the first year, 1.63 hours of PTO for every 40 hours worked for years 2-9, and 2.39 hours of PTO for every 40 hours worked for 10 or more years of service.
• Employee discounts
• Referral bonus program

PAY

• $22 - $27 per hour depending on qualifications and experience

ESSENTIAL DUTIES

Talent Acquisition & Onboarding (Primary Focus)

• Post job openings in the Applicant Tracking System (Clear) and on additional job boards as needed
• Coordinate recruitment logistics and assist with sourcing candidates, including attending job fairs as needed
• Prepare and distribute offer letters and new hire communications
• Guide candidates through pre-employment documentation, background checks, and onboarding requirements
• Accurately hire new employees in the ATS (Clear) to ensure seamless integration with payroll/HRIS systems (UKG)
• Create and maintain new hire files
• Upload onboarding documentation into compliance software (Compli)
• Ensure timely and accurate completion of I-9 and E-Verify requirements

Employee Lifecycle Administration

• Process employee terminations, including system updates, documentation, and internal coordination
• Process employee status changes such as transfers, promotions, pay changes, leaves, and reclassifications
• Assist with unemployment-related documentation and responses
• Maintain accurate and up-to-date employee records and personnel files
• Maintain and update the corporate contact list
• Assist with job description updates and documentation maintenance

HR Operations & Support

• Provide administrative and operational support to the HR Director and HR team
• Monitor and respond to inquiries in the HR inbox or ticketing system