Executive Assistant - Secret Clearance

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The Executive Assistant is responsible for providing comprehensive executive support services to the United States Space Force (USSF) Space Systems Command (SSC). Prepares reports, papers, and briefings, proofreads correspondence, answers telephones, and responds to routine queries. Assists in coordinating travel arrangements, manages action items and responses, and provides recommendations on administrative processes and procedures. This full-time position is required to be 100% on-site at the Peterson SFB.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

Must be able to maintain a Secret clearance which requires U.S. Citizenship.  

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    

ESSENTIAL REQUIREMENTS

• Must be able to maintain a Secret clearance which requires U.S. Citizenship.  

• Associate's degree, Bachelor’s preferred, with five (5) years of relevant experience or an equivalent combination of education/experience. 

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned. 

• Provides executive support services to senior leaders, including preparing reports, papers, and briefings. Handles correspondence, proofread incoming/outgoing messages, and responds to routine queries. Supports travel arrangements for the Director and Deputy Director and assists in coordinating and monitoring action items and responses.  

• Provides recommendations on administrative processes and procedures and prepares agendas, reports, and briefings for high-level program meetings. 

• The Executive Assistant (EA) provides Directorate-level front office support to assigned Program Support Managers (PSMs), System Program Directors (SPDs) and personnel.   

• Maintains and coordinates recall rosters for the use of automated and manual desktop systems, communications, and applications. Develops and prepares a variety of electronic correspondence (i.e. formal letters, position papers, reports, staff studies, staff summary packages, briefings, charts, bullet background papers, etc.). 

• Updates and manages administering databases, performs accurate and immediate file processing and management, manages the suspense tracking and reporting database.     

• Captures and publishes meeting minutes. Schedules and prepares conference rooms to include reserving conference rooms, opening and preparing conference rooms for meetings, making teleconference connections, gathering all VTC info as necessary for connection.  

• Creates seating charts, prints and places nametags, prints copies of briefings, or other conference preparations as required.  

• Provides protocol support assistance with distinguished government and industry visitors to leadership to include obtaining security badges and providing escort services. Supports the unit with official exercise and real-world personnel accountability and reporting processes and performs other administrative support duties as directed. 

EDUCATION AND EXPERIENCE

Associate's degree, Bachelor’s preferred, with five (5) years of relevant experience or an equivalent combination of education/experience. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. 

Work is primarily performed in an office