Executive Assistant, Knopf Doubleday (In-Office)

Executive Assistant, Knopf Doubleday (In-Office)

The Knopf Doubleday Publishing Group is a storied leader in commercial and literary publishing, comprised of the Knopf, Doubleday, Pantheon, Schocken, Vintage, Anchor, and Everyman’s Library imprints.   It is the home to some of the most iconic authors in the world, including Nobel Laureates Kazuo Ishiguro, Toni Morrison, Alice Munro, and Elie Wiesel; Prize-winners Chimamanda Ngozi Adiche, Margaret Atwood, Robert Caro, Joan Didion, Yaa Gyasi, Jhumpa Lahiri, Cormac McCarthy, Michael Ondaatje, Tommy Orange, Art Spiegelman, Anne Tyler, and Colson Whitehead; and global bestsellers Dan Brown, Bonnie Garmus, John Grisham, Erin Morgenstern, and Jo Nesbo.  

 

Reporting directly to the division President & Publisher, the Executive Assistant will act as a liaison between different departments within Knopf Doubleday and the publisher. Daily responsibilities include all-around project support, calendar and meeting management, division-wide DEI project management, writing weekly event memos fir the group, creating materials for meetings, background research for meetings when applicable, catering/planning corporate and author functions.   

 

We are looking for a detail-oriented, meticulous self-starter who loves to read, has strong writing and analytical skills, communicates clearly, and is invested in being part of a collaborative team. The ideal candidate will manage a diverse set of responsibilities efficiently and effectively and is comfortable asking for help when needed. 

 

Please apply using our ATS system by October 3, 2024, and include your resume and cover letter for consideration. Before applying for any role at Penguin Random House we recommend you review our applicant resources page and FAQs page.

 

The Role: 

• Extensive calendar and schedule maintenance for the president/publisher, including development and coordination of travel itineraries 

• Chiefly responsible for all daily correspondence via telephone, e-mail, and physical mail with internal staff, authors, agents, and business partners 

• File and maintain travel and entertainment (T&E) expense reports for both weekly and monthly expenditures 

• Provide additional administrative support for the President & Publisher, including  benefits administration, Internet research, and trafficking correspondence between departments 

• Maintain and report human resources data to corporate human resources representatives  

• Proficient event planning skills (annual events, personal occasions, conventions, seminars, large meetings) 

• Maintain and develop an extensive client database (over 2,000 contacts across several industries)—author, agent, etc. 

• Support with Strategic Projects on research, agendas, and presentation materials for President’s and divisional-wide meetings 

• Work with President/Publisher and DEI Strategy Team on discreet projects  

• Work with President/Publisher on regular group communications