Assistant Director, Procurement Ops, LLE

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

250 East River Rd, Rochester, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

220548 LLE-Laboratory for Laser Energ

Work Shift:

UR - Day (United States of America)

Range:

UR URG 116

Compensation Range:

$108,483.00 - $162,725.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
Provides departmental leadership for the planning, directing and management of excellent operations and services throughout the University organization. Develops, implements and manages resources to support University Procurement policies. Develops strategies for the Procurement operation, including supplier consolidation and product/service standardization for cost containment objectives. Oversees the Procurement Department budget and the execution of the department's financial management and operational plan, including supporting the University's goals for Minority & Women-Owned Business Opportunities. Directs the implementation of the Procure-to-Pay Service Center, a centralized function committed to cost control, risk management and Procurement compliance. Directs the expansion of the Procurement Card, Customer Service and Contracts Teams to deliver excellent customer service, and expand the visibility of Procurement throughout the University. Ensures compliance with University of Rochester, State and Federal procurement regulations and the management and development of the University's Minority Supplier Program, including promoting small and minority businesses and reporting University compliance of contract awards to New York State and Federal Agencies.

ESSENTIAL FUNCTIONS

• Provides leadership, structure, and vision to the Procurement Card, Customer Service, and Contract Management areas. Develops and implements vision, strategy, and policy to ensure compliance. Develops metrics to manage programs.
• Recruits, hires, and onboards staff. Establishes organizational structure, work flows, and priorities. Conducts performance evaluations for direct reports. Makes recommendations on personnel matters. Ensures compliance with established departmental policies. Delegates responsibility and empowers others to make decisions and achieve results, while also advocating new ideas. Develops strategies, coaches managers to execute them into implementation plans, aligns resources, and coordinates activities to align with and support strategic direction. Directs and creates training and continuous development of procurement staff on a regular basis.
• Ensures Procurement processes comply with recommended audit practices and legal guidelines related to risk management, authorization, security, and record retention. Provides required records and documentation for UR internal and external auditors.
• Applies strong change management and relationship management expertise to sell ideas and communicate a compelling case for transforming the way in which the University operates its procurement function.
• Directs the development, documentation, and communication of Procurement policies and procedures and management of the policies. Creates strategies for operational improvement, cost reduction, and optimum staff utilization. Makes recommendations and implements action accordingly. Develops management reports/tools to quantify savings, vendor spend, and workload statistics.
• Leads Financial Management, including development, planning and management of annual operational and capital departmental budgets. Assists with developing budgets and small business plans for specific federal and New York state research contract applications.
• Maintains positive working relationships with Procurement customers through contact with academic, administrative, and research personnel at all levels.
• Identifies process improvement opportunities with a goal of reducing waste and inefficient processes align resources to address. Leverages technology to