Patient Navigator- Plastic Surgery Clinic

We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate.  We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways. 

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters.  Come make a difference at Ochsner Health and discover your future today! 

This job answers incoming calls and makes outgoing calls to schedule patients in technology systems, ensuring a match of physician-specific scheduling guidelines with patient appointment preferences system-wide. Collects and maintains accurate, basic patient information relating to registration and insurance in compliance with HIPAA guidelines. Answers general inquiries or provider questions and directs non-scheduling calls to the appropriate department.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.

Education

Required – High school diploma or equivalent

Preferred – Associate degree in related field

Work Experience

Required – One year of experience in healthcare, customer service, or related field

Preferred – Experience in EPIC or other electronic medical record

Knowledge Skills and Abilities (KSAs)

• Effective verbal and written communication skills and the ability to present information clearly and professionally to diverse range of people using appropriate tone and inflection.

• Must be proficient with advanced Windows-style applications, various software packages specific to role and keyboard.

• Interpersonal skills to establish and maintain friendly and cooperative work relationships.

• Ability to adapt to regional or system changes.

• Ability to prioritize, organize, and coordinate multiple work assignments in a fast-paced environment.

• Excellent customer relation skills and ability to maintain a professional demeanor.

• Ability to utilize multi-functional systems.

• Demonstrate proficiency in Epic during introductory period.

• Ability to work collaboratively with other departments and functional areas.

• Able to multi-task.

• Able to demonstrate critical thinking skills.

• Must have transportation to travel to designated organizational facility, as needed.

• Knowledge of medical terminology.

Job Duties

• Completes all appointment scheduling, cancellation, and confirmation requests within scheduling guidelines to provide the first available appointment in conjunction with patient preferences for time, date, and location and documents interactions in the customer relationship management system.

• Accurately completes basic registration, demographic and insurance information, avoiding duplicate accounts, to ensure timely and accurate payment for services while scheduling appointments.

• Schedules patient appointments system-wide for providers, including specialty and ancillary services, providing proper prep instructions for ancillary and diagnostic procedures and tests using physician specific and department guidelines.

• Appropriately addresses patients’ emergency/urgent needs utilizing and adhering to the company’s Telephone Receptionist Emergency/Suicide Protocol.

• Processes messages from sources including voice, live chats, patient portals, and texts related to patient and physician requests such as appointments, referrals, prescriptions, and complaints ensuring that all information contained in the message is accurate.

• Assists with training initiatives for new hires and completes daily work assignments to contribute to contact center metrics and performance expectations, including providing one-call resolution.    

• Adapts behavior to the specific patient population, including but not limited to: respect for privacy, method of