Executive Assistant

Job Description:

As a privately-owned, biopharmaceutical company, Ferring pioneers and delivers life-changing therapies that help people build families and live better lives. Our independence helps us cultivate an entrepreneurial spirit and long-term perspective that enables us to achieve growth and scale, while remaining agile and true to our ‘people first’ philosophy. Built on a 70-year plus commitment to science and research, Ferring is relentless in its pursuit of science that drives powerful discoveries and therapies to help people build families, stay healthy, and stand up to the world’s oldest enemy: disease.

As the Executive Assistant you will execute daily administrative work with minimum of guidance and direction. Manage and optimize relevant work processes and workflows within own areas of responsibility.

With Ferring, you will be joining a recognized leader, identified as one of “The World’s Most Innovative Companies” by Fast Company, and honored by Fortune with inclusion on its “Change the World List,” for addressing society’s unmet needs. Ferring US is also Great Places to Work® Certified, distinguishing it as one of the best companies to work for in the country.

Responsibilities:

• General administrative / secretarial duties to Sr. Management such as correspondence, calendar management, email and mail processing, presentations, minutes of meeting, filing/ documentation etc. with full discretion, dedication and loyalty.
• To make travel arrangements for Sr. Management and make the necessary bookings.
• To organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc.
• To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately. To keep archives up-to-date. To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems
• To make the follow-up of the budget, resources and cost. Coordination of costs and reports.
• To transform notes into professional presentations
• To provide assistance to the department with office programmes, translating and proof reading.
• To serve as a back-up for other assistants within the organization and ensure teamwork with them.

Requirements:

· 5-10 years’ experience in a comparable position

· College degree or above

· Fluent in English, fluency in other languages an asset

· Good communication and interpersonal skills

· Able to act as Project Manager and team player

· To show full discretion, trustworthy, dedication, loyalty and flexibility.

· Must be a strong believer in service and support to superior and his/her team(s).

Ferring + you   

At Ferring, we offer competitive total compensation along with an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. From working hours that respect your lifestyle, a culture that is welcoming and equitable, and the chance to work with the industry’s most impressive people, these are just some of the ways we live our "People First" philosophy.  

Our Compensation and Benefits 

At Ferring, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range. The base salary range for this role is $46,265 to $110,500, which is the reasonable estimate of the base compensation for this role. The actual amount paid may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, education and primary work location. Additional compensation for this role will be provided based on competitive annual incentive compensation targets in the form of an annual bonus - payouts are based on individual and company performance. [For sales employees] Additional compensation for this role will be provided based on competitive annual incentive compensation targets in the form of sales commissions - payouts are based on individual and geography/company performance.

Benefits for this role include comprehensive healthcare (medical, dental, and vision) with a premium differential, inverse to base salary, to be paid by employees, a 401k plan and company match, short and long-term disability coverage, basic life insurance, wellness benefits, reimbursement for certain tuition expenses, sick time of 1 hour per 30 hours worked, vacation time for full time employees to accrue up to 120 hours in the first four (4) years of employment, and 160 hours in the fifth (5th) year of employment as well as 15 paid holidays per year. We are proud to offer paid parental leave subject to a minimum period of employment at Ferring.

Ferring is an