Administrative Coordinator - Shipping Group

High Transit LLC assists heavy hauling companies in moving a wide variety of oversize and overweight loads. We provide specialty services for customers in the civil construction, transportation, building construction, manufacturing, Marcellus Shale, and heavy equipment industries. We are seeking a Admin Coordinator- Shipping to support our High Transit/Steel Shipping Group.

The Administrative Coordinator (Shipping) will be responsible for coordinating office activities for the High Steel/ Transit Shipping Group. Including coordination of any clerical/secretarial individuals (part time or full time).  Responsible for shipping area documentation processing, accurate data entry, report generation, cross-trained as back-up in all office functions as required for an efficient operation of the Shipping Group. 

This is a 1st Shift, Monday- Friday position, with an 8AM start time.

Position starts at $21/hour but can increase based on previous relevant work experience.

Essential Job Functions:

• Coordinate (part-time or full time individuals) if deemed necessary during peak period to insure accurate data input, or other office duties as required.
• Evaluate current office practices with manual reporting and computer programs to recommend future automated programs to recommend future automated operations.
• Develop data bases to provide required reports for upper management such as:
  • Power Unit Utilization
  • Trailer Utilization
  • Revenue Report (non-job)
  • Daily/Weekly Shipping Results
  • Mileage Report
  • Fine/Charges/Violations
  • Various data to support equipment capital budget justification

• Review with Shipping Manager relevant issues for meeting agendas, minutes and follow up issues
• Coordinate company documentation regarding compliance with applicable DOT regulations including driver’s files and physicals. Responsibilities include ongoing up to date regulation changes and issues affecting transportation.
• Review all weekly time sheets to ensure accuracy, expense reports, uniform ordering, etc.
• Participate in Shipping Group meetings to record outstanding issues and coordinate action plans as required.
• Identify training/self-development needs to fulfill back-up capabilities for all office positions. Back up positions include: full operational understanding of Bill of Lading System, permit operations via outsourcing with permit service and/or internet operations and escort scheduling.
• Coordinate ordering of office supplies, purchase requisitions to ensure efficient usage and availability.

• Responsible for operations of all computer hardware requirements, printers, fax machines, software, etc.
• Evaluate current job file system and other documentation to ensure best possible maintenance of material and storage of potential audits.
• Monitor and initiate “deliver request form” documentation sent to customers. Follow up with customers any outstanding forms not returned.
• Check and assure all documentation sent to invoicing and inspection is 100% accurate based on Bill of Material System.
• Perform special projects as required.
• Assist in the development of the “Equipment Inventory” specification sheets and ongoing maintenance of that system.

 

Experience, Training and/or Education Required:

• Over five years experience in a fast paced, complex work environment and demonstrated success which has required strong oral and written communication skills.
• A comprehensive understanding of shipping and logistics. DOT experience a plus.
• Must have experience working with confidential information.
• Requires excellent computer skills with solid working knowledge of spreadsheets, databases and the development of reports, charts and graphs. Also requires the ability to act independently and with diplomacy.
• Associates degree or equivalent experience.
• Strong organizational and computer skills
• Experience in Transportation is a bonus.
• Ability to work in a fast paced atmosphere.

 

Working for The High Companies:

At High Transit co-workers always come first. This belief is as strong today as it was when The High Companies was founded over 90 years ago!

• Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
• 401(k) Retirement Plan with a company match up to 6%
• Tuitio