Accounts Receivable Coordinator

COMPANY OVERVIEW: Together We Soar!

Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces.

Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!

JOB SUMMARY: Your Flight Plan!

The Accounts Receivable Specialist is accountable for all processes and workflow that lead to the timely payments of owner payments. Workflow will include accurate and timely processing, audit, documentation, owners’ communication, and payment management of all owner accounts.

RESPONSIBILITIES AND DUTIES: Ready to Fly!

• Posts customer payments by recording cash, checks, and credit card transactions.
• Posts revenues by verifying and entering transactions from lock box and local deposits.
• Updates receivables by totaling unpaid invoices.
• Maintains records by microfilming invoices, debits, and credits.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Protects organization's value by keeping information confidential.
• Create collection reports.

REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!

• 2 to 5 years of accounting or finance experience
• Ability to meet deadlines, and multitask in a fast-paced environment
• Excellent oral and written communication skills
• Proficient in Microsoft Office
• Community Association Management accounting software experience a plus
• Bachelor’s degree in business administration, accounting, finance or minimum two years of accounting/accounts receivable experience
• Occasional travel may be required

PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest!

• This is a largely sedentary role
• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Ability to lift up to 15 lbs

BENEFITS: The Perks of Eagle Pride!