Administrative Assistant

Description

Job Title:              Administrative Assistant 

Job Status:          Part-time (70%),  10 Months

Exempt Status: Non-Exempt

Department:     College and Academic Counseling

Reports to:         Director of College and Academic Counseling 

Job Summary 

TKA is a Christ-centered school grounded in a Biblical worldview, and we are looking for an Administrative Assistant who is a follower of Jesus Christ and is dedicated to the school’s Christ-centered mission. The primary responsibility of this position is to help support the counseling department’s infrastructure and to greet parents, students, and college representatives as they arrive. 

Requirements

Essential Job Functions

Regular Activities

• Create promotional materials for CAC events
• Assist with Naviance reports and data tracking
• Ensure bulletin boards are maintained with current information
• Assist counselors with assembling packets and materials for events
• Maintain files, office organization, and college resources
• Create Google Forms for course requests, AP requests, and other applicable reasons
• Print transcripts, report cards, and schedules for students
• Create Teaching Assistant sections in FACTS
• Assist with event planning logistics including coordinating, planning, hosting, and wrapping up post-event details for guest speakers, college nights, club days, and career fairs

Qualifications

Education and Experience

• High school diploma or equivalent required
• 1+ years of administrative support and/or event planning experience required

Skills and Abilities 

• Strong organization and time-management skills, ensuring effective task prioritization & execution
• Meticulous attention to detail and excellent follow-through skills
• Self-motivated with a proactive approach to problem-solving and taking initiative
• Capable of thriving both independently and collaboratively within a team environment
• Ability to work under pressure and in a fast-paced environment
• Excellent skills in communicating both orally and in written form 
• Proficient with Microsoft Office and Google Suite, especially Google Calendars
• Quick to adapt and learn new software systems and technologies

Core Characteristics 

• Commitment to loving and serving Jesus Christ and supporting the school’s mission
• Ability to work under pressure and in a fast-paced environment
• Positive, flexible, resourceful and solution-oriented
• Able to understand, love, and relate to students
• Must be active (or pursuing) community in a local Christian body of believers
• Must have compatible theology in line with TKA's Statement of Faith and Lifestyle Agreement

Working Conditions & Physical Requirements

• Required to use the computer throughout the day
• Work will be performed from the campus
• Will move throughout the campus during the day
• May occasionally have to lift up to 20 pounds
• Work is generally performed mid-August through late May - hours approximately 9:30 am-3:15 pm
  • This position will occasionally require you to work nights for a few evening parent events

Salary & Benefits

• TKA offers a comprehensive benefits package that includes medical, dental, and vision insurance. Additionally, TKA  has an HSA and FSA plan, Employee Assistance Program, 403(B) base with matching contributions, basic life insurance, paid time off, and paid professional development.
• Pay Grid:  Admin lV
• Pay Grid Range: $24.48-$31.67
  • This position is paid based on a preset salary grid, and the actual salary will be determined by applicable education and experience as determined by the Human Resources department. The starting pay listed reflects this position's minimum experience and education requirements. The top pay range represents the top of the pay grid for this position. It is rare for a candidate to enter this position at the top of the pay grid. Most candidates can expect to enter in the lower to middle section of the pay grid, depending on experience and education.

Please Note: 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; therefore, this job descrip