Job Summary                                                                                                                                                                                          

We are seeking a highly organized, proactive, and adaptable Operations Project Manager & Administrative Support professional to join our team. In this role, you will wear multiple hats—part executive assistant, part project manager, and part operations coordinator. You will provide essential administrative support to C-suite executives while also managing medium-sized projects, supporting strategic initiatives, and helping keep the company organized and aligned.

As a small and rapidly growing company, flexibility and a willingness to take on a variety of tasks are critical. This is a dynamic, hands-on position where no two days look the same.

 Key Duties and Responsibilities                                                                                                                                                          

Administrative Support (Executive-Level)

• Provide high-level administrative support to multiple C-suite executives including CEO, CFO, COO.
• Manage complex calendars, including scheduling meetings, coordinating across departments, and prioritizing tasks.
• Organize domestic travel arrangements, including itineraries and accommodations.
• Prepare and submit accurate, timely expense reports.
• Coordinate and communicate logistics for meetings involving large groups or cross-functional teams.
• Support meeting preparation by drafting agendas, gathering materials, and tracking follow-ups.

Project Management & Strategic Coordination

• Coordinate and manage medium-sized internal operations projects from planning through execution.
• Support corporate project timelines, especially around launches and internal “air-traffic-control” calendars.
• Translate leadership ideas into actionable business plans and visual presentations.
• Drive clarity and alignment across teams through internal communications and project coordination.
• Maintain shared calendars and status trackers for key initiatives across departments.

Presentation & Communication Support

• Create and manage high-impact PowerPoint presentations for the board of directors, leadership meetings, and corporate communications.
• Visualize complex concepts and data in a clear, polished, and professional way.
• Ensure brand and message consistency across materials.

Qualifications: Knowledge, Skills & Abilities                                                                                                                   

Required Skills and Qualifications

• 3-5+ years of experience in executive support, project coordination, or business