Human Resources Generalist III-College of Nursing

Classification Title:

Human Resources Generalist III-College of Nursing

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

HR Recruitment and Hiring Manager
Independently oversees and manages the full recruitment and hiring lifecycle for the College of Nursing, serving as the primary HR subject matter expert. Provides expert guidance and consultation to leadership, search committees, and hiring managers on recruitment strategy, posting requirements, interview processes, veterans’ preference, foreign national employment requirements, background screenings, health assessments, work authorization, reference checks, advertising strategies, and compliance timelines.
Responsible for independently reviewing, approving, and ensuring accuracy and compliance of all letters of offer and appointments prior to issuance. Reviews and approves all HR recruitment and hiring transactions in PeopleSoft, ensuring completeness, accuracy, and adherence to University, College, State, and Federal regulations.
Oversees faculty and staff recruitment postings in PeopleSoft, ensuring postings are strategically developed, accurate, and fully compliant with UF recruitment and faculty hiring guidelines. Provides recommendations on advertisement content and placement to support effective recruitment outcomes. Ensures all recruitments advertised through UF posting systems are appropriately managed, documented, and closed in compliance with institutional requirements.

Advanced HR Operations, Appointments, and Workforce Lifecycle Management
Independently manages and oversees complex HR lifecycle activities for the College of Nursing, including employee appointment tracking, renewals, reappointments, and separations across all salary plans. Serves as the primary HR authority coordinating with department administrators to ensure employee changes, reappointment letters, terminations, and leave settlements are processed accurately, compliantly, and within required timelines.
Develops, implements, and maintains robust tracking and record management systems to proactively manage appointment end dates, prevent payroll errors, and ensure timely processing of final compensation and cash payouts, mitigating institutional risk related to overpayments or delayed compensation.
Serves as the College of Nursing’s primary HR liaison and subject matter expert for international employees and visiting scholars, coordinating complex hiring and employment actions with departments, Fragomen, Central UFHR, and the UF International Center. Independently reviews and validates offer letters, appointment documentation, and immigration materials to ensure regulatory compliance prior to submission, and facilitates the generation of required international tax documentation.
Provides advanced oversight of Graduate Assistant and Fellowship appointments, ensuring accurate entry into the Letter of Appointment system, monitoring tuition waiver eligibility, and proactively resolving issues that may impact payment or continued appointment. Tracks renewal and end dates to ensure timely reappointments or separations.
Administers the College of Nursing onboarding program for all new employees, ensuring consistency, compliance, and a high quality onboarding experience. Independently coordinates onboarding activities with department chairs and supervisors, including welcome communications, onboarding checklists, institutional orientation, and structured first-, third-, and nine month check ins. Advises department leadership on HR policies, procedures, regulations, and employment laws integral to faculty and staff onboarding.
Manages the College’s offboarding process for employees and volunteers, ensuring compliance with