Administrative Assistant

Responsive recruiter Benefits:

• 401(k)
• Company parties
• Competitive salary
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

Servpro of Lafayette is hiring an Administrative Assistant! Servpro is the leader and most trusted brand in the property restoration space. We are growing and looking for a dynamic person to join and grow with our office team. This is a full time and then some position in a fast-paced office environment. Our mission, vision and values are aligned with helping others, personal accountability, professional growth, pursuing excellence, and cultivating a work environment based on communication, professionalism and growth. Do you have the experience we are looking for?  Do you have a desire to grow, contribute and thrive in an environment aligned with helping our community? If so, then we would like to talk to you about joining our team! BenefitsServpro of Lafayette offers:

• Above Average compensation
• Career progression
• Professional development
• Paid time off
• 401 K
• Health Insurance options

And more!

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As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. In this role you can expect to contribute to the company's overall success by performing fundamental daily administrative tasks to assist the office team including answering phones, collecting project information, coordinating field operations crews, managing job files, schedules and calendars, performing billing activities, performing detailed and accurate data entry, assisting in managing overall office operations across different divisions of the business.  Key Result Areas

Scheduling & Phones

• Call Intake, Customer Service, Coordinate services, Manage schedules & Internal work boards

Job File Management

• Create digital project files, prepare documentation for field operations crews, create estimates, oversee job file documentation, communications and subcontractors. 

Compliance & Documentation

• Manage business compliance documents, assist with asset management, Manage business resume, Manage office supplies and deliveries

Human Resources Administration

• Assist with payroll and human resource management

Financial Administration

• Manage subcontractor invoicing, Create & send invoices, process payments, manage accounts receivables.

Marketing Support

• Website management assistance, marketing mailers, provide support for C.E. Courses, perform public relations activities. 

 Position Requirements

• High school diploma/GED 
• Some College preferred
• Previous experience in office administration position. (Minimum of 2 years)
• Previous experience using QuickBooks (1year)
• Must be proficient in Microsoft Office
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

 Skills/Physical Demands/CompetenciesThis is a role in a fast-paced office environment. Patience and adaptability are required due to constantly changing priorities. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO® Franchise is Independently Owned and Operated.  All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise.  Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.  All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws.  All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation: $19.00 - $21.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proac