Front Desk Administrative Assistant

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Job Description:

Parsons is looking for a talented customer facing Front Desk Administrative Assistant to join our growing TLOSS team!

The purpose of the United States Space Force (USSF) Tools, Applications, Processing (TAP) Lab is to develop prototype software and algorithms capable of exploiting live and recorded OPIR as well as weather data streams.

This position is Monday - Friday from 0700-1500 in person at our Boulder Ground Innovation Facility (BGIF).  Work Location: The BGIF is located at 6304 Spine Road, Boulder CO 80301.

The BGIF Front Desk Administrative Assistant position will provide front desk and administrative support to all customers and tenants of the BGIF facility to include Facility Managers, Government Leads, and program personnel. Support will include assisting program personnel with site access, event planning and coordination, visits/tours within the BGIF Facility, and administrative support to the overall TAP Lab/TLOSS organization.

In order to be successful in this role, you will need to have prior experience in general event management, administrative logistics, and customer service. This role requires an enthusiastic, proactive individual with outstanding communication skills and the ability to demonstrate incredible customer service, organization, collaboration, and leadership skills.

What You’ll Be Doing:

• Front desk presence at TAP LAB – Greet and proactively develop and manage vendor and customer relationships ensuring expected service levels are achieved or exceeded
• Visitor Access Request (VAR) coordination and verification with the Site Security team and Facility Security Officers, verifying visitor clearances and administering security badges at the front desk
• Event support consisting of forms verification, pre and day-of arrival coordination
• Event coordination support (i.e. Support the full life cycle of events from inception, client collaboration and scheduling to implementation for experiences ranging from meetings to large-scale demonstrations and symposiums, and update calendars for as many as 10 events per week in meeting and event spaces across Lab spaces
• General Government team and TLOSS team support (e.g. “go to” person for asking questions and they can point us to the correct personnel within the organization, and daily calendar deconfliction)
• Personnel “Care and Feeding” (e.g. Get well/Sympathy/Congrats cards, farewell party coordination, farewell plaque creation, happy hour coordination)
• General support of facility (e.g forms, coffee/snacks in break rooms, facility requests for  janitorial services with various departments, ordering supplies, etc)
• Calendar and communications support
• Org chart, distribution list, and personnel directory management

What Required Skills You’ll Bring:

• Must be willing and able to obtain, maintain and/or currently possess a Secret security clearance.
• Demonstrated ability to effectively work with and communicate with all levels of management and individual contributors on the program team
• Demonstrated ability to work with minimal supervision
• Excellent written and oral communication skills, including multitasking skills
• Proficient with Microsoft Office suite of tools

What Desired Skills You Might Bring:

• 2+ years of relevant experience
• Understanding of Project Management processes
• Use of web calendaring and organization tools

Security Clearance Requirement:

None

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: $21.88 - $38.27

We value our employees and want our employees to take care of their