Financial Administrator 2, UC College-Conservatory of Music

Current UC employees must apply internally via SuccessFactors 

 

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Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,000 students, 12,000 faculty and staff, and over 350,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $88.8 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu. 

 

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service.  We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.   

About the Division

The Preparatory Division (CCM Prep) is seeking a full-time onsite position, with occasional Saturdays and evening hours. 

Job Overview

The Finance and Operations Administrator combines the supervision of the fiscal administrative activities of CCM Prep with the development and implementation of systems and processes to ensure effective allocation of resources and improve overall organization efficiency to achieve success. 

 

The position is full-time and requires occasional Saturdays and evening hours. Some flex hours due to special events and audition management. 

 

Essential Functions

Financial Administration (approximately 50%)

 

• Coordinate and monitor fiscal administrative duties.
• Monthly and biweekly payroll functions.
• Complete division purchasing as needed in PACE or Concur.
• Oversight of accounts receivable.
• Monitor the financial status of each program, class and fund in CCM Prep.
• Prepare monthly financial reports for each fund in coordination with CCM Business Office to send to Assistant Dean and Dean.

 

Operations Administration (approximately 50%) 

 

• Assist in the development of unit policies and procedures including:;
  • Coordination of housing and transportation for summer programs.
  • Coordination of space reservations and calendars for classes, lessons and performances.
  • Coordination of CCM Prep’s Public Information including website updates, event calendar and performance programs.
• Coordinate personnel transactions for an operating unit in a limited capacity to include:
  • Annual contracts for employees and part-time contractor paperwork as needed.
  • Coordination of compliance with protecting minors policy.
  • Access control through parking, keys and IDs in coordination with UC Parking and CCM Performance Management.
  • Manage and coordinate volunteers and student helpers

 

Perform related duties based on departmental need. This job description can be changed at any time. 

Span of Control

• Autonomy - Results are defined; existing practices are used as guidelines and has discretion to determine specific work actions; carries out work activities independently; supervisor provides guidance and is available to resolve problems. 
• Fiscal Authority - Requests approval for financial actions beyond a limited scope per policy. 
• Supervisory Responsibility - May provide oversight for one or more student workers, including graduate assistants. 

Required Education

• Bachelor’s Degree must be in accounting or related work.
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

• Two (2) years of finance or accounting experie