Executive Administrative Associate

Job Title

Executive Administrative Associate

Agency

Texas A&M University - Corpus Christi

Department

Associate Vice President #3

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

 

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

This position delivers high-level support for the Associate Provost for Academic Affairs including preparation of agenda submissions for The Texas A&M University Board of Regents and Texas Higher Education Coordinating Board. Provides top-tier customer service and support to other university administrators.

DESCRIPTION

Functional Area 1: Administrative

Percent Effort: 50%              

• Prepare agenda items for quarterly board meetings of The Texas A&M System Board of Regents, editing and meticulously proofreading promotion & tenure, new program proposals, faculty development leave, emeritus, and regents professors; edit and prepare submissions to the Texas Higher Education Coordinating Board and all submissions that funnel through the associate provost’s office such as Minnie Stevens Piper nominations. Maintain knowledge and usage of A&M System Written Style Guidelines to ensure the most accurate submissions.

• Anticipate and track internal and external deadlines and the annual calendar of the office, including schedules of the A&M System Board of Regents, Texas Higher Education Coordinating Board, Texas Council of Chief Academic Officers, Chancellor’s office, RELLIS, and related divisions or universities.

• Monitor and process Graduate Education documents (Graduate committee membership, assignment of Graduate Faculty Representatives), maintain records, and perform related tasks.

• Draft and manage correspondence and communications.

• Collect, reconcile, and maintain complex data. Maintain a variety of fiscal, administrative, and academic records and reports.

• Research and analyze administrative requirements for procedures, services, or programs.

• Supervise and train graduate assistants or student workers.

• Provide excellent customer service to guests and employees of the university.

• Research and maintain accurate asset inventory as Alternate Property Officer for ASOVP and AAAVP departments.

• Maintain intermediate proficiency in all Microsoft Office applications, FAMIS, Canopy, Adobe, Teams, Islander Buy, Astra, OneNote, Workday, PowerPoint, Argos, and Laserfiche.

• Establish and manage office procedures and the day-to-day operations of the office.

Functional Area 2: Support

Percent Effort: 45%              

• Provide complex administrative support and technical program assistance by facilitating all travel planning and expense reports, correspondence, purchasing