Meeting Manager

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

About the role: 

We are looking for a Meeting Manager to join our dynamic team dedicated to a Life Sciences client. In this client-facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection to registration, to room set & menu planning through onsite execution, budget reconciliation and everything in between.  You keep projects running on time, on budget, and have mastered the art of managing multiple priorities at once. Sound like you? Read on! 

 

As a Meeting Manager you will: 

• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you are an expert in event management. 

• Work with your clients and peers on obtaining an ideal venue for each event.  

• Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships. 

• Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan. 

• Communicate effectively with all hotel & vendor partners. You’ll handle hotel rooms, designing and communicating room sets, AV/Production needs, offsite events, ground transportation, and signage (and more!).  

• Ensure everyone, from client to attendee to staff person, has a positive and memorable experience from invitation stage through onsite and departure. We aim to please! 

 

You’re good at: 

• Communicating with all levels of an organization. From the first impression on, you have a professional presence, the ability to own the room and convey confidence.  

• Project management and solving problems. You excel at managing multiple priorities at once and being adaptable. You are calm under pressure and work well in a collaborative environment.  

• Establishing long lasting, professional relationships with clients, co-workers and vendors alike. Teamwork makes the dream work! 

• Cvent experience is required, as well as a high level of proficiency in Excel and Microsoft Office Suite. 

 

You might also have: 

• A college degree from a 4- year institution. 

• The ability to travel regularly (~25%)