Executive Assistant/Office Coordinator

About Us 

Activated Insights, a Software-as-a- Service (“SaaS”) leader in long-term and post-acute care, is seeking a highly organized and driven Executive Assistant/Office Coordinator to support our executive leaders and manage our office in Idaho Falls.

Founded in 2008, Activated Insights is a software company serving North America’s fastest-growing labor market—long-term and post-acute senior care. As the market leader, our technology, surveys, and training solutions are used by everything from mom-and-pop small businesses to billion-dollar care organizations. Ultimately, our services impact the lives of hundreds of thousands of seniors every year. Today, with over 250 team members, over 7,000 customers that extend into over 23,000 sites of care, our products focus on employee engagement, ongoing education, resident and patient satisfaction surveys, and reputation management tools. 

Why Join Us?

• Learn from the top: Work directly alongside the COO and executive leadership team, gaining rare exposure to high-level decision making.
• Career springboard: Get your foot in the door of a fast-growing SaaS company with real opportunities to develop in HR, finance, operations, or leadership.
• Be part of growth: Experience the excitement of a company scaling rapidly through acquisitions and innovation.
• Make an impact: Play a central role in supporting leaders and shaping culture in a dynamic, mission-driven organization.

Why this Role Stands Out

As an Executive Assistant/Office Coordinator, you’ll be at the center of the action - helping our COO and executive team operate at their best in a fast-paced, high-growth environment. This isn’t just about managing calendars; it’s about being a trusted partner who keeps things running smoothly while also jumping into projects that shape our business and culture.

You’ll gain hands-on exposure to executive decision-making, office operations, and company culture- wearing many hats along the way. From coordinating high-level priorities to creating a welcoming, engaging workplace, you’ll play a vital role in both the day-to-day and the big picture.

This role is an ideal launchpad for someone early in their career (HR, finance, or business background a plus) who thrives on variety, wants to learn directly from senior leaders, and is eager to grow in a company that’s scaling fast.

Key Responsibilities:

Executive Support:

• Provide direct administrative support to the COO and executive leaders (e.g., CRO)
• Manage calendars, schedule meetings, and coordinate travel and logistics.
• Draft and edit correspondence, reports, and presentations for executives.
• Ensure timely follow-up on action items and commitments made by executives.
• Exercise discretion and maintain confidentiality in all aspects of work, including sensitive company matters.
• Anticipate needs and proactively take tasks off leadership’s plates.
• Take on special assignments as needed.

Office Management

• Maintain a welcoming and professional office environment.
• Organize and oversee office operations: building maintenance, supplies, cleanliness, and readiness.
• Help shape company culture by organizing events and team activities.
• Process incoming and outgoing mail and packages.

Experience and Qualifications:

• 1–2 years of executive assisting, HR, finance, or office coordination experience (internships or campus leadership roles welcome).
• Strong organizational and time-management skills.
• Excellent written and verbal communication with sharp attention to detail.