HR Operations Specialist

Overview

Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary

Under the direction of the HR operations Manager maintains the accuracy of demographic, employment, benefit, compensation and payroll information stored in the Human Resource Information System (HRIS). Processes and maintains benefit and compensation related materials, files, and required forms in compliance with organizational policies and procedure, benefit plan documents, as well as federal and state governing bodies, to support the benefit and compensation functions. Will work on special projects as assigned. Must exercise a high degree of discretion, good judgment, positive attitude and confidentiality in job assignments and communications with others due to the sensitivity of the files and processes involved.

Responsibilities

• Maintains employee and other HR data in the system or on forms, either electronically or manually, and performs periodic audits to ensure the quality and integrity of the system.
• Processes, tracks and maintains employee transactions/information including employment, payroll, benefit, termination, new hires, etc.
• Ensures communication/distribution of necessary information to HR customers.
• Assists with the analysis and resolution of HRIS system issues and makes recommendations as appropriate.
• Assists with annual enrollment activities, such as preparing materials, scheduling meetings, monitoring and ensuring employee eligibility, etc.
• Prepares and reconciles monthly billing reports for benefits [health, dental, life, long term disability (LTD), flexible spending account (FLEX)], obtaining approval for payment.
• Serves as a resource to staff and management, counseling and educating them regarding benefit plans, and answering and /or troubleshooting questions/issues that arise.
• Collaborates with HR Team in process improvement.
• Independent enough to drive Reporting from various systems for sharing reports with internal customers and the vendors.
• Must have capability to work with Vendors to do effective management of them.
• Maintains ongoing focus on teamwork and communication to improve processes that ensure efficiency and cost-effective HR services.
• Delivers service aligned with department guiding principles.
• Supports Versiti’s mission, vision, and values as well as departmental goals and objectives.
• Responsible for maintaining strict confidentiality of information and records always.
• Maintains required records, reports, and files pertaining to areas of responsibility.
• Displays commitment to continuous learning, including own professional development as well as sharing information and learning with other team members.
• Represents the department and Versiti at designated meetings.
• Conducts/presents Benefit portion of New Employee Orientation and annual enrollment according to established schedule.
• Assists HR staff with various support activities upon request, such as special projects, reports, etc.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Education

• High School Diploma required
• Bachelor's Degree from an accredited college or university in business, human resources or related field preferred

Experience

• Preferably one to three years’ progressive benefits and compensation experience in a complex work environment including resolving benefit and payroll related issues and working in partnership with peers, business leaders and employees to support their needs required
• Experience with Microsoft Office products (Word, Excel, and Outlook) required
• Experience with integrated HRIS/payroll systems required; experience with Ceridian preferred
• Experience in a health care setting preferred

Knowledge, Skills and Abilities

• Knowledge of HR