Administrative Assistant II
Iowa State UniversityAbout the role
Position Title:
Administrative Assistant IIJob Group:
Professional & ScientificRequired Minimum Qualifications:
High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:
• Experience supporting a senior level administrator• Experience with project management
• Experience managing and tracking multiple tasks simultaneously
• Experience interfacing with both internal and external senior level administrators
• Experience with event planning and coordination
Job Description:
Summary
The College of Liberal Arts and Sciences at Iowa State University is seeking an Administrative Assistant II to join our team in providing essential support to our academic leadership. In this role, you’ll coordinate administrative services for our associate deans, serve as the welcoming face and receptionist for the Dean’s Office, and step in as backup support for the college dean.
Key Responsibilities:
- University and College Awards and Grants Management: Coordinate the University, Foundation and college awards and internal grants processes for faculty and staff.
- Support for Leadership: Manage associate deans' commitments, committees, and obligations by prioritizing calendar, attendance, phone, and walk-in appointment requests.
- Events & Coordination: Help organize college events ensuring these impactful moments run smoothly.
- Office Operations: Oversee the day-to-day operations of the administrative office including greeting visitors, key and card access coordinator, ordering supplies, mail.
The successful candidate will exhibit effective verbal, written, and interpersonal communication skills, have the ability to maintain discretion with proprietary and confidential information, possess the ability to work independently and as a team in a professional environment for a large, complex academic college, and have exceptional organizational skills to manage multiple and competing priorities.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS806Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
Original Posting Date:
December 6, 2024Posting Close Date:
December 13, 2024Job Requisition Number:
R16049Apply for this role
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