Accounts Payable Specialist

Job DetailsJob Location: Corporate Headquarters - Willis, TX 77318Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NoneJob Shift: DayJob Category: ConstructionWeisinger Incorporated is seeking a highly organized and detail-oriented Accounts Payable Specialist to support the Finance team by ensuring accurate and timely processing of vendor payments and employee expenses. Responsibilities include reviewing and processing vendor invoices, managing corporate credit card transactions through Ramp, and ensuring all expenses are correctly coded, approved, and recorded in the Company’s accounting system. The role also involves reconciling vendor statements, resolving discrepancies, and tracking invoices pending approval to maintain timely processing.

The ideal candidate can manage multiple priorities with a high degree of accuracy, proactively follow up with employees and vendors, and contribute to process improvements as the Company continues to scale and implement a new ERP system. Strong computer proficiency and exceptional attention to detail are essential.

Essential Duties and Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.) Perform all activities in accordance with all policies, principles, and procedures established by the Company. 

Process vendor invoices and ensure proper documentation and approvals
Code transactions to the correct GL account, job number, and department
Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting
Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding
Track invoices pending approval and follow up to ensure timely processing
Assist with weekly payment runs (checks and ACH)
Reconcile vendor statements and resolve discrepancies
Support improvements to AP processes as the company implements a new ERP system
Safeguard financial information and maintain confidentiality when communicating with employees and vendors
Provide receptionist backup phone coverage and answer receptionist rollover calls
Perform other duties as assigned, including supporting other accounting functions

Position Requirements

Successfully pass a background check, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy
Valid U.S. Driver's License required
Successfully pass pre-employment drug test and physical, depending on position
Employment Eligibility Verification (Form I-9 and E-Verify). The Company participates in E-Verify and will submit information from your completed Form I-9 to E-Verify to confirm your employment eligibility.

QualificationsThe requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Required:

High School Diploma or GED required
3+ years of Accounts Payable experience preferred
Highly organized with strong attention to detail and follow-up skills

Preferred: 

Experience with expense or credit card platforms (Ramp)
Strong computer skills and proficiency with Excel and accounting systems, QuickBooksThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements / Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The Accounts Payable Specialist works indoors in an office setting, primarily sitting for extended periods of time at a desk station, keyboarding and using repetitive motions with wrists, hands, and or fingers. Vision abilities required by this job include close vision and the ability to adjust focus while reading and staring at a computer monitor. They will also need to speak clearly and audibly, as well as have the ability to hear, understand, and distinguish speech and /or other sounds (e.g., building alarms) deriving from in-person speech, telephone, or other remote speech. No adverse environmental conditions are expected. While in the office, may occasionally be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, should be able to lift 25 lbs. independently.

The regular business hours are Monday through Friday, 8 AM - 5 PM, or approved alternate schedule.

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