Accounting & Sales Coordinator

Why us?

The Joinery hotel, a Curio Collection by Hilton located in Downtown Pittsburgh is hiring an Accounting & Sales Coordinator.

Joinery Hotel Pittsburgh, Curio Collection by Hilton, is a welcoming, 185-room boutique hotel and local gathering place in Downtown Pittsburgh’s Golden Triangle representing the legacy, local pride and grit of the Burgh. A compact and cozy respite for today’s curious traveler, Joinery Hotel honors the city's working class history and distinct culture with a modern edge, including an experiential lobby with ‘offering table’ check-in experience and tasting library, nearly 800 sq ft of meeting and event spaces, a 10th floor outdoor terrace with a unique view of the city.

Job Overview

Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.

Responsibilities

• Verify that purchasing procedures are followed; i.e., purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with Purchase Order attached to Department Heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment --ensure all appropriate signatures and back-up attached. Pay all hotel invoices in a timely manner -ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. Interface checks and submit a log of all manual checks to the Assistant Controller.

Qualifications

Education/Formal Training

High school education or equivalent experience.

 

Experience

Accounting background preferred, but not required.

 

Knowledge/Skills

• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Ability to operate personal computer and calculator.
• Telephone etiquette skills needed.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to view CRT screen.
• Ability to communicate with vendors calling in on phone.
• Ability to read bills, accounts, etc.
• Lifting/carrying files and papers up to 5 lbs.
• No bending/kneeling required. Stationary position.
• No continuous standing, climbing or driving required.

Environment

Work inside 100% of 8 hours.

 

Benefits

Perks:

• Medical, Dental, Vision, first of the month after hire, no waiting period!
• Vacation & Sick Time
• 401k enrollment after 60 days
• Hilton discounted rooms for family and friends
• Sage Hospitality Room discounts & Perks
• And Many More