Executive Assistant

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We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands and serve consumer and business customers across multiple industries. We are extremely proud of our legacy of excellence and constantly work to fulfill our mission to "protect people, enhance lives, and preserve the planet."

JOB:  Executive AssistantKey Relationships:
President-Steritech
Direct reports to President-Steritech
Head Office Leaders  
Group HR Leaders 
Other administrative assistants
Job Summary
The Executive Assistant role is responsible for providing day-to-day administrative support to the President-Steritech, including executive scheduling; planning, arrangements and coordination of meetings and travel; and expense reporting. This role will also manage the planning, arrangements and coordination of group meetings and associated travel for the functional leaders reporting to the President-Steritech; and will manage ad hoc reporting and projects as requested.Key Performance Indicators: 
Effective Communication 
Efficient Organization
Positive Attitude
Effective Planning
Strong Collaboration 
Excellent Time Management 
Principal Duties and Responsibilities:
To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include, but are not limited to, the following:

• Enable the effectiveness and efficiency of the ELT supported.
• Professionally represent the Company to internal and external stakeholders in verbal and written communication.
• Manage calendars to schedule appointments and meetings for the supported ELT.
• Organize travel arrangements (flights, hotels, transfers, etc.) and process-related expenses, providing itineraries. 
• Arrange meetings and functions with minimum direction ensuring all elements are considered and dealt with effectively.
• Complete and submit expense reports in a timely manner.
• Competently produce communications, reports, spreadsheets, presentations, graphics and other documents as requested.
• Conduct online research and assemble information for use in reports and meetings.
• Develop positive working relationships with key stakeholders and colleagues at all levels in order to ensure assignments are completed on time.
• Organize and maintain processes to deal efficiently with document flow and storage.
• Use knowledge of the Company to answer routine inquiries from various internal and external sources.
• Maintain confidentiality of company information, and manage company and personnel information with appropriate discretion.

• CANDIDATE SUMMARY

  Required Experience

  • 3-5 years working directly with Senior Level Executives

   

  Required Leadership Traits and Characteristics

  • Ability to influence internal stakeholders 

    at all