Job Description Summary

The Department of Radiology and Radiologic Science is currently recruiting for an Administrative Coordinator I. Under the direction of the Radiology Administrative Services Manager, the Administrative Coordinator position provides day-to-day management, direction, and leadership to multiple assigned divisions. Provides academic and executive administrative support to not only the division directors but also faculty and residents within that division. Provide coordinator support to the Vice Chair for Research and the department’s research division.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004533 COM RAD Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The Department of Radiology and Radiologic Science is currently recruiting for an Administrative Coordinator I. Under the direction of the Radiology Administrative Services Manager, the Administrative Coordinator position provides day-to-day management, direction, and leadership to multiple assigned divisions. Provides academic and executive administrative support to not only the division directors but also faculty and residents within that division. Provide coordinator support to the Vice Chair for Research and the department’s research division.

Academic Administrative Responsibilities:

25.0% - Administrative Coordinator for assigned Vice Chairs, multiple radiology division directors, and other division faculty. Administration and coordination of the workflow and the necessary administrative paperwork, maintaining electronic records, and complex filing systems to support multiple radiology divisions.

• Management of division and faculty compliance for professional licensure and certificate renewals to include preparation of exam applications, DHEC, DEA, BLS, and ACLS. Tracking and scheduling recertifications through OurDay and ensuring all renewal applications are submitted and reported on time.
• Preparation and maintenance of assigned divisions and faculty division CVs, records, reports, mailing lists, professional society memberships, dues, and supporting materials to ensure that they are up to date.
• Maintain accurate records in Interfolio for each assigned faculty for ongoing activities throughout the academic year.
• Preparation of accurate and detailed Annual Faculty and Division Reports for faculty review and submission.
• Preparation of annual ACGME metrics for core faculty scholarly activity, quarterly reports for medical student educational activity, and semiannual Faculty Development Tracking Reports for the Dean’s office.
• Gather data and preparation of materials/documentation for faculty promotions.
• Coordinate and maintain documentation for travel and reimbursement.
• Manage electronic document files.
• Perform data preparation and review as requested by the division.
• Coordinate/attend meetings, prepare agendas, take and disseminate minutes.
• Perform research and data retrieval requests for faculty.

25% Manage faculty and divisional calendars and schedules.

• Manage divisional compliance with all leave and attendance policies.
• Manage divisions’ leave requests and schedule meetings as requested.
• Serve as timekeeper for the division and ensure all vacations, sick time, and conference attendance are reported to the department schedule coordinator and Timekeeper Manager for OurDay.
• Review all schedules for accuracy; anticipate and correct scheduling conflicts.
• Coordinate, enter, and update the on-call schedule, Simon schedule, and faculty and division calendars.
• Coordinate, enter, and update the QGenda schedule.

10% Manage divisions’ faculty and fellowship recruitment interview process.

• In collaboration with the division director, assign an interview team, create an itinerary, and provide professional and accurate communication with candidates regarding the process.
• Schedule/coordinate hotel accommodations, dinner reservations, lunch orders, case presentations, and reimbursement submissions.
• Evaluation form distribution to interviewers, fo