Executive Assistant

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

Job Purpose:

The Executive Assistant for Entertainment Marketing will primarily be responsible for handling a busy executive desk, managing day-to-day administrative and marketing functions, and liaising with internal NBC divisions, all while exercising a high level of professionalism and discretion. The ideal candidate will be able to expertly coordinate meetings, marketing assignments, and team activities that are critical to daily operations and overall success of the organization. 
 

This is a highly administrative role that provides the opportunity to work closely with senior leadership and gain exposure to strategic planning and entertainment marketing initiatives. This position reports to the EVP, Entertainment Marketing and the VP, NBC Brand & Social.

Essential Responsibilities:

• Support 2 leaders (both in LA, but with teams across NY/LA) and their senior staffs’ calendars, including coordinating and organizing meetings, responding to all incoming invites, creating weekly and monthly meetings, and maintaining organization across the team.
• Manage phone lines, booking and coordinating executive travel, managing expense reports and all other administrative needs
• Arrange departmental meetings and events, executive conference calls, book conference rooms, set up all Audio Visual requests, prepare internal and external correspondence.
• Serve as a point of contact between executives and internal/external stakeholders, demonstrating professionalism and strong communication skills 
• Act as floor captain, coordinating a variety of tasks related to general office management duties including coordinating with IT facilities, security, catering and other daily operations need as they arise.
• Support a variety of ad hoc projects across the entertainment marketing org – including but not limited to department reports, org charts, supply closet, etc.
• Manage tasks related to the department budget, including assisting with budget reconciliation, processing and tracking all vendor invoices for payment, managing department related expenses (e.g. off sites, office supplies, etc).
• Manage parking for department executives- renewal of parking, new parking applications, and physical parking badges for LA based team
• Coordinate on-boarding of new staff members, interns and/or temp employees such as computer & phone set up, corporate I.D. and parking passes, if necessary
• Conduct research on request and maintain a general awareness of industry trends, formats, talent and competitive environment.
• Distribute department mail, maintain department calendar and attendance records.
• Maintain strict confidentiality of all sensitive information, materials, and matters related to leadership, personnel, and strategic business activities.
• Help foster a positive and inclusive team culture by assisting with employee engagement initiatives and team-building activities.
• Demonstrate initiative and sound judgment in managing shifting priorities, anticipating needs, and resolving administrative issues independently.