Administrative Support Assistant III

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Closing Date:

04/23/2025

Type of Position:

Administrative Operations and Support

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Clinical Operations

Department's Website:

Summary of Job Duties:

The Administrative Assistant III will serve as the liaison between the School of Nursing and the central finance office, ensuring effective communication and compliance with financial policies. The role involves overseeing procurement activities, maintaining vendor relationships, resolving billing discrepancies, and ensuring adherence to university policies regarding finance management. The Administrative Assistant III will stay informed on updates to finance and payroll guidelines and communicate relevant changes to stakeholders.

Key responsibilities include coordinating the purchase of supplies, equipment, and services, processing requisitions, managing payments, and reconciling accounts for departmental events, and faculty/staff travel. The assistant will monitor departmental budgets, track expenditures, prepare financial reports, and maintain records for auditing and reporting purposes. They will also assist faculty and staff with financial forms, processes, and inquiries.

Additionally, the Administrative Assistant III will provide direct support to the Director, including managing and maintaining their schedules, coordinating appointments, and modifying schedules as necessary. The role also involves managing Slate admissions for Online and Graduate programs, including creating files, requesting docum