Senior Administrative Assistant

Expected Travel: None

Requisition ID: 12966

 

About Teleflex Incorporated

As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare. 
 
Teleflex is the home of Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, QuikClot™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.
 
At Teleflex, we are empowering the future of healthcare.  For more information, please visit teleflex.com.

 

Surgical - Whatever the latest surgical breakthrough looks like, Teleflex is working to make it happen. From our MiniLap™ Percutaneous Surgical System to our Weck™ Hem-o-lok™ Polymer Locking Ligation System, and Weck™ EFx Shield™ Fascial Closure System, our portfolio of products adds up to a powerful offering of solutions that help to improve patient outcomes. These innovative, minimally invasive surgery products are offered alongside time-tested and trusted Pilling™ Surgical Instrument and Lightsource solutions, as well as the Titan SGS™ Stapler portfolio that equips surgeons with advanced bariatric technologies that are designed to deliver a consistent sleeve shape to help enhance perioperative outcomes in sleeve gastrectomy. This wide array of devices and instruments helps meet the challenges of an evolving healthcare environment.

Position Summary

Within the Surgical Business Unit, this Senior Administrative Assistant role provides administrative support for Marketing and R&D members, both in the Morrisville office as well as in the field/global locations.  The role reports directly to the VP of Marketing, with a matrix reporting relationship to the VP of R&D, and supporting their broader teams as needed. Interfacing with field sales management is routine, with ongoing occasional interaction with field sales reps. This position will also coordinate closely with the Executive Assistant to Surgical BU President, as well as their administrative peers. 

Principal Responsibilities

•    Maintain calendars and coordinate meetings, webinars, and conference calls.  Prepare agendas, publish minutes, and prioritize schedules as necessary.  Seek/find/control meeting and lodging space for key meetings as necessary.
•    Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
•    Prepare, process, and complete expense reports for assigned direct staff through the expense reporting system.
•    Arrange domestic and international business travel, including necessary reservations and supporting critical international documentation supporting such. 
•    Manage the new vendor set up, purchase orders and check request process for marketing vendors and where applicable, R&D vendors.
•    Maintain the compliance folders for local/regional/global trade shows.
•    Support the new hire onboarding process, include coordinating computer setup, updating email distribution lists and establishing initial 1:1 meet and greet meetings.
•    Maintain and order office supplies. 
•    Schedule and plan for meetings, in-house and offsite, inclusive of catering needs 
•    Assist in planning team activities. 
•    Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
•    Monitor deadlines & track progress toward task completion, communicating with management as appropriate.
•    Complete other duties as assigned.

Education / Experience Requirements

A high school diploma and direct relevant prior administrative support of senior leadership positions or executive staff is a must, with expectation of 6-8 years of experience minimum.  A bachelor’s degree or equivalent combination of education and experience with 4-6 years of administrative experience would be a plus.

Specialized Skills / Other Requirements

•    Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
•    This role will also interface with Marketing team members outside the US (Ireland and England), so global cultural sensitivity is a must.  Prior experience booking international and domestic trave