Scheduling Associate II, Centralized Staffing Office, Full-Time, Days

ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch. 

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others. 

Company:

Marin General Hospital dba MarinHealth Medical Center

Compensation Range:

$36.77 - $55.15

Work Shift:

10 Hour (days) (United States of America)

Scheduled Weekly Hours:

40

Job Description Summary:

The Scheduling Associate II and Timekeeper is responsible for the coordination of all aspects of a Department’s/Unit’s schedule and may provide service to various Departments/Units on a schedule-by-schedule basis. Additionally, the Scheduling Associate II will be responsible for immediate delivery of services relative to urgent scheduling needs that may arise between scheduling periods for all Departments/Units. Incumbents in this position are required to maintain daily review, updating and data entry of all personnel time cards through use of the McKesson Time and Attendance (MTA) Management System to ensure up to date financial/payroll reporting. The position also requires that incumbents maintain, analyze and run various Unit Based Compliance Reports for Department/Unit Management Teams that will be utilized for coaching, counseling and/or disciplinary reasons associated with the variety of compliance mandates. Incumbents are expected to work closely with all Management Teams (Directors, Managers, Supervisors and, appointed designees) on all tasks and duties related to scheduling and time keeping.

Job Requirements, Prerequisites and Essential Functions:

EDUCATION
High School Diploma or equivalent required. AA/AS (2 year) degree preferred

EXPERIENCE
One to two years recent scheduling, staffing, and payroll experience is strongly desired, preferably in a Critical Access or Acute Care Hospital facility.

LICENSURE AND CERTIFICATIONS

Integrative Agitation Management (IAM) Required within 30 days of hire

PREREQUISITE SKILLS
• Demonstrated ability to communicate well (orally and in writing) and to follow English oral and/or written instructions.
• Effective interpersonal communications skills (tactfully addresses all forms of communications and works well with a variety of levels of rank and file personnel as well as external organizations).
• Demonstrated ability to organize and prioritize tasks/duties as assigned.
• Must possess an ability to type at 35 words per minute (WPM).
• Must be proficient in computer skills (Windows platform, Microsoft Office Suite (Excel; Word; and, Outlook).
• Working knowledge of California and Federal Wage & Hours Laws; knowledge of Marin General Hospital (MGH) Pay Practices; and, knowledge of MGH Pay/Time Coding System.
• Experience in use of ANSOS and MTA Management Systems preferred.
• Unit staff skill sets (chemo, charge nurse)
• Knowledge of each Department’s/Unit’s Core Staffing Matrix
• Working knowledge of all Union Contracts, Hospital and Human Resources policies and procedures as each pertains to scheduling, payroll reporting and compensation (regular wages and premium pay).
• Assist in development of Scheduling and Staffing training/competency resource materials for delivery to Hospital wide Departments/Units.
• Assist Human Resources Department with data entry, auditing and running reports related to use of FMLA/Worker’s Compensation and other monitoring activities of personnel Leave of Absences; use of same information for forecasting need of Registry and/or Traveler replacement personnel.

Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email