BUSINESS ADMINISTRATIVE SPECIALIST (HARRISBURG)

​Agency: Department of Juvenile Justice
Class Title: BUSINESS ADMINISTRATIVE SPEC - 05810 
Skill Option: None 
Bilingual Option: None 
Opening Date: 2/5/2025

Closing Date/Time: 02/21/2025 11:59 PM
Salary: Anticipated Starting Salary $5,179 monthly (step 1B); Full Range $5,179 - $7,341 monthly
Job Type: Salaried
Category: Full Time 
County: Saline
Number of Vacancies: 1
Plan/BU: RC062

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  44632 

Business Administrative Specialist

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview:

The Illinois Department of Juvenile Justice is looking for a candidate to serve as a Business Administrative Specialist to work at their assigned facility in the Business Office. The ideal candidate is self-motivated, task oriented, has excellent organizational skills, shows great attention to detail, is a team player and has strong interpersonal skills. Position is responsible for the facility purchasing and contractual processes to guarantee compliance with all applicable statues, procurement regulations, rules, and procedures. Duties include reviewing area processes and providing recommendations to implement methods and systems. This position participates in the development, implementation, and review of the institution’s budget . This position also serves as lead worker to lower-level staff. We encourage all qualified applicants to apply.

Essential Functions:

• Assists the Business Administrator in the preparation and development of facility budget, including the compilations of monthly and quarterly reports on budget analyses.
• Directs and controls work in the area of procurement.
• Directs and controls work of the facility store’s staff.
• Serves as designated lead worker.
• Provides direction to property control staff in control of all equipment at the facility by reviewing and maintaining proper methods and procedures are implemented and that inventory records
  are accurately maintained.
• Serves as backup in preparing daily staff attendance reports, and checks each employee’s pay period attendance, roll call, shift differential, overtime, temporary assignment, paid lunches, holidays, and any other information affecting the employee’s pay and submits payroll each pay period.
• Performs other duties as required or assigned which are reasonably within the scope of the enumerated above.

Minimum Qualifications:

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with a major in business administration or a related field.
• Requires one (1) year of progressively responsible business experience.

Preferred Qualifications: (In Order of Significance)

• Prefers at least two (2) years serving as a lead worker to business office or accounting office staff.
• Prefers at least two (2) years of experience assisting with budget development.
• Prefers at least two (2) years of experience reviewing and preparing contracts for purchase of goods.
• Pre