Talent Acquisition Onboarding Specialist

Location Address:

2925 Chicago Ave Loading Dock Minneapolis, MN 55407-1321

Date Posted:

August 05, 2026

Department:

16001032 HRSS TA Support

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union-NCT

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shift
• No weekend
• Remote position; must reside within commuting distance of Allina Commons, Minneapolis, MN

Job Description:

Provides support and coordinates the new hire process to ensure a smooth, positive and seamless new hire and onboarding experience. Ensure compliance with pre-employment requirements by interpreting background study results, verifying licensure and education, applying state and federal regulations, and partnering with HR stakeholders and operational leaders.

Principle Responsibilities

• New Hire On-Boarding
  • Conducts and interprets pre-employment verification and background checks (Verified Credential, BCA, DHS, education, license, certification, driver’s license).
  • Tracks pre-employment clearances and enters compliance requirements.
  • Utilizes applicant tracking and HR systems to process new hire pre-employment requirements.
  • Partners with Talent Acquisition team to understand recruitment needs and onboarding priorities.
  • Ensures new hires are meeting job profile
  • Liaison to external vendors in support of pre-employment screening process.
  • Organizes new employee orientation.
  • Provides new hire training details to Learning and Development
  • Organizes new employee orientation and provides high-touch guidance to candidates and new hires to ensure a positive onboarding experience.
• Compliance, Auditing & Risk Management
  • Partners with HR Compliance, Legal, and Talent Acquisition teams to identify and mitigate compliance risks during the hiring process.
  • Conducts audits of onboarding and recruitment transactions to ensure adherence to compliance standards
  • Periodically runs audit reports of recruitment transactions to ensure compliance and job description standards are met.
  • Ensures compliance with the Fair Credit Reporting Act (FCRA) and Equal Employment Opportunity Commission (EEOC) guidelines by reviewing pre-employment background results.
  • Responds to requests from key partners on process changes to ensure they are documented and updated.
• Data Management, Reporting & Systems
  • Ensures all new hire and transfer information is complete, tracked, and accurately uploaded into HR system.
  • Compiles metrics and reporting data for statistical reporting; prepares and distributes reports.
  • Creates reports utilizing internal systems and programs.
  • Identifies duplicate or inactive candidate profiles in Workday and resolve discrepancies.
  • Initiates HR tickets to activate or correct worker records and communicate with HR Data Management to ensure data accuracy and seamless onboarding experience.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
• 2+ years Administrative experience

Preferred Qualifications

• High school diploma or GED
• 2+ years previous recruiter assistant or recruitment related experience

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $24.62 to $33.74 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patien