Budget, Finance and Special Projects Officer

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #139: Budget, Finance and Special Projects Officer

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services / Finance

WORK LOCATION: West Annex - 1st Floor

HIRING SALARY: $73,357.19 - $114,054.99

PAY GRADE: P, Exempt

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday - Friday

HOURS WORKED: 8:00 a.m. - 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

ESSENTIAL DUTIES:

Under the direction of the Administrative Services Director and Deputy Administrative Services Director this position will be responsible for the complex professional and administrative budget work, year-end financial statement audit process, implementation of various electronic systems that impact financial operations and internal processes and procedures of the day-to-day operations of the Administrative Services Department.

Position will directly supervise a team of three accountants who will collectively assist in achieving the objectives and directives set forth in this position by the Administrative Services Director and Deputy Administrative Services Director. Position will lead, guide and develop these staff members to affectively achieve assigned tasks.

Position requires excellent customer service skills, establish and maintain effective working relationships with other employees, officials, and all members of the general public. Position will explain, interpret, justify, and defend department programs, policies, practices, actions, and activities for both internal and external customers along with department employees.

Plans, organizes, coordinates, prepares, and administers the annual City-wide budget. As part of this process this position:

1. Coordinates the annual budget process from commencement to completion.
2. Coordinate with all City departments and divisions for their input of their proposed expenditure budgets.
3. Coordinate with all City departments on estimation of earned program revenues and estimates all general fund related revenues.
4. Oversees the Cost Allocation Plan and integrates the Plan into each annual budget.
5. Coordinates all meetings between City departments, divisions and the City Manager's Office.
6. Assists the Administrative Services Director and City Manager with all budget hearings/presentations.
7. Prepares, compiles and distributes all budget documents including, but not limited to, the public budget presentation, the preliminary and final budget books, line-item detail budget book, capital improvement plan and program budget book.
8. Ensure compliance with all requirements of the Government Finance Officers Association's (GFOA) Distinguished Budget Presentation award program and submit the City's program budget book for annual award consideration.
9. Monitors City wide budget for compliance.
   1. Proposes budget adjustments to the City Council as needed.
   2. Responsible for timely fund line item budget adjustments.
   3. Responsible for successful submission and approval of each budget adjustment in accordance with the Department of Finance and Administration Local Government Divisions (DFA LGD) Local Government Budget Management System (LGBMS).
   4. Works closely with the DFA LGD assigned Budget & Finance Analyst.
10. Provides technical assistance to City employees related to budgeting matters, as needed.
11. Performs any other budget function assigned that may not be listed above.

Assists the Deputy Administrative Services Director with monthly, quarterly and annual financial matters including, but not limited to, the following:

1. Performs detailed review of the monthly financial reports created by the team and distributes these reports to the involved department/division head.
2. On a monthly basis, annualizes the City's gross receipts tax collections, books the activity within the City's ERP system, updates all routine reports and submits to the Administrative Services Director.
3. After the quarter is closed, responsible for timely analysis and submi