Senior Proposal Specialist

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, H3D Solutions, a modeling and design subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.


JOB PURPOSE / POSITION OVERVIEW
The Senior Proposal Specialist will support all aspects of the proposal design and development process. This position reports to the Proposal Manager and will work collaboratively with the rest of the business development and marketing team. Working hand-in-hand with operations leaders, project management, estimators, and field supervision, the Senior Proposal Specialist will help to strategically position Haydon Companies to win qualifications-based opportunities.
DUTIES / RESPONSIBILITIES
• Proposal Strategy and Planning:
◦ Collaborate with senior leadership, project teams, and subject matter experts to develop strategic approaches for proposal development.
◦ Analyze project requirements, evaluate client needs, and identify key differentiators to create winning proposal strategies.
◦ Define proposal timelines, deliverables, and resource allocation to meet submission deadlines.
◦ Track and maintain database of upcoming projects provides updates associated with leads and opportunities utilizing Haydon CRM software.
• Proposal Development and Execution:
◦ Lead and manage the end-to-end proposal development process, including RFP/RFQ analysis, storyboarding, content development, and review cycles.
◦ Coordinate and collaborate with cross-functional teams, including technical experts, estimators, schedulers, and other stakeholders, to gather information and develop compelling proposal content.
◦ Ensure compliance with client requirements, addressing all evaluation criteria and adhering to proposal submission guidelines.
◦ Conduct thorough reviews and quality checks to ensure the proposal's accuracy, clarity, and consistency.
• Proposal Content Creation:
◦ Write, edit, and refine proposal content, including executive summaries, project descriptions, qualifications, and technical responses.
◦ Develop persuasive and client-focused narratives that effectively communicate our company's value proposition, experience, and capabilities.
◦ Tailor proposal content to address specific client needs, aligning with project objectives and requirements.
• Proposal Evaluation and Feedback:
◦ Participate in the evaluation of proposal performance, identifying areas for improvement and lessons learned.
◦ Solicit feedback to continuously enhance proposal quality and win rates.
◦ Maintain a library of reusable proposal content, templates, and best practices.
• Perform other duties or special projects as assigned
MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)
• Bachelor's degree in marketing, communications, or a related field (preferably in the Architecture/Engineering/Construction industry).
• 3+ years of marketing and leadership experience in B2B professional services.
• Experience in proposal management, preferably within the construction industry, with a focus on alternative delivery methods such as CMAR.
• Ability to leverage a network of clients and relationships.
• Understanding of A/E/C industry terminology and procedures.
• Proficient with Adobe Creative Suite (InDesign, Photoshop and Illustrator) and Microsoft applications.
• Excellent writing and editing skills, with the ability to craft clear, concise, and persuasive content.
• Exceptional organizational skills and attention to detail to managing multiple projects simultaneously.
• Proficiency in proposal management software, MS Office Suite, CRM, and other relevant tools.
• Understanding construction ind