Office Coordinator, WVU Innovation Corporation

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Administrative responsibility and oversight to the WVUIC office. Independently performs a wide range of administrative duties, support, communication, and coordination of projects and special events.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Six years of high-level administrative experience. 

OR

2. Associate’s Degree AND Four years of high level administrative experience.

OR

3. Bachelor’s Degree AND Two years of high-level administrative experience.

EXPERIENCE:

1. Prior experience working independently with minimal supervision. Proven ability to make independent decisions using discretion and judgment with respect to matters of important significance.

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. Experience in health care. 

2. Experience in executive office setting.

3. Supervisory experience.

 

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provides administrative support team for Director level and above. WVUIC office, including coordinating schedules, coordinating conference room availability with tenants, assisting with kronos, and assignment of duties.  Responsible for training, onboarding, and mentoring administrative staff.

2. Leads, coordinates, and has direct responsibility for a wide variety of special projects on behalf of the Vice President for WVUIC  

3. Develops and leads communication plans for projects to ensure full transparency and understanding of the project by leaders, user departments, stakeholders, patients, and visitors.

4. Assist the WVUIC Leadership team in the day –to- day operations of the administrative suite with the ability to suggest methods and procedures to improve departmental administrative operations.

4. Provide high level clerical support, organization, time and task management for the Leadership of WVUIC, including all internal and external correspondence for Executive Leadership of WVUIC. 

5. Serves as the primary contact for WVUIC Administration suite for vendors, community leaders, and other external contacts. 

6. Serve as the liaison for special events, coordinate and facilitate special events including dinners, retreats, seminars, philanthropic, and charitable events for WVUIC Administration.   

7. Assist in the development of events and project proposals and budgets, providing leadership with project plan progression.

8. Assist with maintenance of professional development, including expense reports and corporate purchase card reconciliation.

9. Drafts, proofreads, prepares, organizes, and coordinates the preparation of correspondence, complex itineraries, publications, data, and materials for emails, newsletters, presentations and reports.

10. Serves as day-to-day point of contact for media.

11. Oversees the gathering of information for news releases; writes news releases; edits releases written by others; schedules distribution of news releases; keeps records of distribution.

12. Evaluates accomplishments for potential news value, prioritizes, and decides which should be promoted to media.  

13. Consults with leadership and provide advice on media relations

14. Develops story ideas for news media.

15. Creates other written content on a wide variety of subjects for web sites, publications, internal and external communications.

16. Produces educational and promotional videos, postings, and news releases.

17. Participates in/on a variety of meetings, committees, task forces, and/or related groups. 

18. Develops and leads communication plans for projects to ensure full transparency and understanding of the project by leaders, user, tenants, stakeholders, and visitors.

19. Prepares and provides project status reports and project schedules for stakeholders and senior leadership.

20. Assists the leadership team by soliciting and negotiating fee proposals for consultants and coordinates activities of consultants, contractors, and others.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to