Business Services Coordinator

The major purpose of this position is to carry out the efficient administration of the Department of Aerospace Studies and the Department of Military Science. The position is responsible for performing all student services including registration, admissions, scholarships, stops, classroom and course scheduling. The position processes all personnel actions for fixed term faculty and visiting scholar appointments and coordinates the in-processing and out-processing of these employees. The position is also expected to communicate regularly with the Army ROTC point of contacts at Duke and NCCU to coordinate on class times, registration requirements, access transcripts, assist with branding questions, etc.

The position assists in the implementation of special events such as Commissioning, Veteran’s Day Ceremony, and dining/social events (booking the facility, assisting with financial support, helping with details of reception, arranging parking).

The position is responsible for the financial management of 4 university accounts and is the sole card holder for the university credit card. This position processes Account Adjustment Forms, budget revisions, on-line check requests, interview reimbursements and departmental deposits. Additionally, this position is expected to assist each department with a budgeting plan, management of endowments and donations, etc.

The position monitors the upkeep and maintenance of the Aerospace Studies and Military Science office space and common space within the building and troubleshoots problems relating to housekeeping, maintenance and computers.

Additionally, this position supervises the Naval Science Admin Support position and provides support for the Naval Science Department as needed.

This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.